School Counseling Simplified Podcast

Welcome back to another episode of School Counseling Simplified. Today I want to talk about a question that shows up in my inbox all the time. How do you stop constantly putting out fires and actually manage your limited time as a school counselor? So many counselors find themselves stuck in a reactive state. When you are constantly responding to drop ins, crises, and last minute needs, it can feel overwhelming and exhausting. My goal is to help counselors shift into a more proactive state where they can intentionally manage tier one interventions, small groups, individual counseling, and still handle the unexpected things that pop up. Today I am sharing a simple strategy to help you plan your time so you can get it all done. Start by identifying your big items. These are your classroom counseling lessons, your tier two small groups, and your individual counseling sessions. These big items should form the foundation of your schedule. When these are clearly planned and protected on your calendar, everything else becomes easier to manage. Next, think about the little items. These are random drop ins, quick check ins, and small fires that come up throughout the day or week. These will always exist, but they should not be running your schedule. Putting consistent effort into classroom lessons is one of the most effective preventative strategies you can use. When you are proactive at the tier one level, you will often see fewer referrals and fewer random drop ins over time. One practical strategy is to create a Google Sheet with your class lesson availability and have teachers sign up at the beginning of each month. You can use this same intentional scheduling process for your tier two small groups and individual counseling sessions. When these interventions are scheduled in advance, you have designated times to focus on them without feeling pulled in every direction. By using a referral based system and intentionally scheduling your tiered interventions, you may find that many of the random drop ins decrease because students are already receiving the support they need. To make this system work, there are three essential components. First, use a referral based system so you are not responding to every request in the moment. Second, use a sign on your door that clearly shows what you are doing and whether you are available. This helps students understand where you are and why you may not be able to meet immediately. Third, keep a notepad or memo sheet where students can write down that they stopped by and note the urgency of their concern. This allows you to follow up without disrupting your schedule. With a strong foundation and clear systems in place, you can move out of constant reaction mode and into a more intentional, sustainable way of running your counseling program.   Resources Mentioned: Join IMPACT Referral Forms Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Happy January! Today we are talking all about Boom Cards and answering a question I get asked often. Are Boom Cards still relevant in school counseling today? I first started using Boom Cards in 2020 during the shift to virtual learning. Fast forward to now, and the answer is still a resounding yes. Boom Cards are absolutely relevant and incredibly useful across all tiers of support. Boom Cards are interactive digital flashcards that help students practice skills and learn new concepts in a fun and engaging way. They are flexible, easy to use, and can be adapted for in-person or virtual settings. Here are a few ways to use Boom Cards across all three tiers. Tier 1 classroom lessons Boom Cards are a great addition to class lessons. They can be used as a standalone lesson, such as a Meet the Counselor activity, or as a supplement to an existing lesson. They work especially well as a review activity at the end of a lesson, such as bullying prevention or friendship skills. Boom Cards can be posted in Google Classroom or screen-shared during virtual lessons. Tier 2 small groups Boom Cards are an excellent engagement tool for small groups. You can divide students into teams and have them work through Boom Cards together to introduce or reinforce a concept. They also work well as discussion starters. For virtual small groups, Boom Card links can be shared ahead of time as homework to help bridge the gap between home and school. Tier 3 individual counseling Individual sessions offer the most flexibility when using Boom Cards. You can choose cards based on the specific skill or concern you are addressing. Students can play alongside you and talk through their choices and thought process, which provides great insight and encourages reflection. Boom Cards are a simple and effective way to enhance your existing counseling curriculum while keeping students engaged and motivated.   Resources Mentioned: Join IMPACT Boom Cards Super Bundle 5 Ways to Use Boom Cards in the Classroom How to Use Boom Cards in School Counseling 10 Reasons to Use Boom Cards in Your School Counseling Program Are Boom Cards Still Relevant Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!    

Welcome back to another episode of School Counseling Simplified! Happy January. Today I am sharing five small groups to start in January. While I always use referrals and data to form small groups by identifying areas of need, I also like to plan groups around intentional seasonal themes. For example, January is the perfect time to offer a goal setting group as students transition into the new year. Small groups are one of my favorite ways to support students. They allow me to serve more students at once, and students often feel more comfortable opening up in a group setting than in one-on-one sessions. Five Small Groups to Start in January Goal Setting This group helps students identify personal goals, explore what motivates them, and learn strategies to achieve those goals throughout the semester. Stress Management As academic expectations increase after winter break, many students experience higher stress levels. This group focuses on coping skills, emotional regulation, and stress reduction strategies. Growth Mindset This group teaches students how the brain works and why challenges help us grow. Students learn to reframe mistakes and develop perseverance through effort and practice. Conflict Resolution This group supports students in navigating friendship challenges by teaching communication skills such as using I statements and practicing conflict resolution through role-play scenarios. Self Esteem The new year is a great opportunity to focus on confidence building. This group emphasizes self-reflection, positive self-talk, communication skills, and personal goal setting. If you are looking for meaningful and effective ways to support students as the new semester begins, these small groups are a great place to start. Resources Mentioned: Join IMPACT Stress Free School Counseling Goal Setting Group Stress Group Growth Mindset Group Conflict Resolution Group Conflict Resolution Group Self-Esteem Groups https://brightfutures-counseling.com/blogs/blog/january-small-groups Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Happy January. Today I am sharing one of my favorite trainings that I regularly present called 3 Secrets to Transform Your Counseling Program. This training is full of practical strategies that can help you increase your impact and gain the recognition your counseling program deserves. 3 Secrets to Transform Your Counseling Program Quick Organization Tip Assign colors to different categories on your calendar Color code recurring events such as lunch or recess duty and weekly meetings Use one color for individual student sessions Color code small groups based on topic Use a separate color for classroom lessons Secret One: Create a Stress Free Counseling Schedule Establish a crisis response team protocol Divide responsibility among multiple staff members so you are not responding to every crisis alone Identify the team members who support students during crises Create a clear protocol that outlines who is responsible for what and when This system protects your time while ensuring students receive timely support Secret Two: Use a Caseload Spreadsheet Create a caseload spreadsheet to track all students you serve Include students from classroom lessons, small groups, and individual counseling Google Sheets works well for easy updates and access Helps you stay organized and provide quick updates to administrators or teachers Secret Three: Create an End of Year Report Begin with the end in mind when collecting data Track how many students you served Track how many lessons you taught Track how much time you spent providing direct services Use this report to clearly showcase your impact to stakeholders This is one of the most effective tools for advocating for your role If you are looking for systems that bring clarity, confidence, and sustainability to your counseling program, this episode is for you. Resources Mentioned: Join IMPACT Stress Free School Counseling Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!    

Welcome back to another episode of School Counseling Simplified! Happy January! Today I am sharing some of my favorite school counseling systems for success and how setting up simple systems can save you time, reduce stress, and help you better serve your students. In this episode, I am taking you inside one of my most used systems, what I call the counseling hub. This system keeps everything organized in one place and helps ensure no student falls through the cracks. What is the counseling hub The counseling hub is made up of two core systems that work together: a counseling caseload and a counseling log. When combined, they give you a clear snapshot of who you are serving, what services you are providing, and where students are in the counseling process. Counseling caseload Your counseling caseload is a living document that lists students you see regularly, such as those in small groups or individual counseling. I love using Google Sheets for this, but Excel works just as well. In this caseload, I track student names, basic information, and counseling type. I color code by group name or service type so I can quickly see who is in which group. I also include whether the student was referred and who made the referral. Additional sections I recommend include guardian contact status, whether permission slips have been sent and returned, and any important notes. This allows you to quickly provide updates to administrators or teachers and ensures students are not overlooked. Counseling log The counseling log is your daily record of services provided. I organize mine by month and week to make reviewing data easier. Each entry includes the date, student name, area of need, teacher, counseling type, and session length. I also track strategies used, activities completed, and brief notes about student progress or affect. Confidentiality is always a priority, so notes should be objective and professional. I also include a column for parent or guardian communication so I can easily see when and how I connected with families during the week. Why the counseling hub works When your counseling caseload and counseling log work together, you have a clear and efficient system that supports data tracking, communication, and advocacy. This hub allows you to stay organized, make informed decisions, and confidently share the impact of your work. If you are feeling overwhelmed by paperwork or struggling to keep everything straight, this system can be a game changer. Small systems lead to big clarity and better outcomes for both counselors and students. Resources Mentioned: Join IMPACT Counseling Hub Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified. Happy December. Today we are doing a throwback to one of my favorite episodes, all about three must-have data tools for individual counseling. Data collection does not have to be complicated or time consuming. Having simple systems in place allows you to track student progress, guide your sessions, and advocate for your role with confidence. In this episode, I am sharing my three go-to data collection tools for individual counseling and how to use them effectively. Self Assessments Self assessments are pre and post surveys that help you understand how students perceive their own counseling progress. Each question should align with the objective you are teaching during that session, which helps ensure your data is purposeful and meaningful. Questions should be written in age appropriate language and include clear directions at the top. Be sure to include the student's name and the date, and remind students that there are no right or wrong answers. Self assessments can be completed on paper or through a Google Form, which allows you to easily view results and identify trends. These assessments help highlight skill deficits and guide future instruction. Student Rating Scales Student rating scales provide quick insight into how students are feeling session to session. A simple one-to-ten scale works well, allowing students to color in or mark how they are feeling that day. Using large block fonts and visual elements can make this activity more engaging for students. Rating scales are typically completed at the start of each session and provide valuable data that is fast and easy to collect. Behavior Surveys Behavior surveys are sent to teachers and parents to gather information about student behavior across different settings. These surveys should include the topic being addressed, the student's name, the rater's name, the rater's relationship to the student, and the date. Behavior surveys are given at the start of services and again at the end to measure growth over time. Because students often behave differently at home and at school, input from both teachers and caregivers is essential. Google Forms work especially well for collecting and organizing this data. Using Your Data Once you have collected your data, it is important to use it intentionally. Data can be showcased on a data wall displayed in a high traffic area of the school to help bring awareness to the counseling profession and the services you provide. Data can also be used to create individual end of year reports and to drive instruction as you refine and improve your counseling programs. If you are looking for low prep, done-for-you assessments, be sure to check out my individual counseling curriculum.   Resources Mentioned: Join IMPACT Individual counseling super bundle Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!    

Welcome back to another episode of School Counseling Simplified. Happy December. Today we are doing a throwback to one of my favorite episodes, all about how to design a small group curriculum that actually works. In this episode, we are getting into the meat and potatoes of small group curriculum. My goal is to make the process simple, realistic, and easy to implement so you can confidently design groups that support your students and meet your counseling goals. When it comes to small group curriculum, you are likely doing one of two things. You may be using activities or curriculum that you have already purchased, such as hard copy books provided by your school or resources from Teachers Pay Teachers. Or you may be creating your own curriculum from scratch because one has not been provided for you. No matter which route you choose, there are six steps you can follow to design a small group curriculum that works. Identify your topic Start by identifying your small group topic using referral data or student needs. For example, you may notice a need for a self control group. Outline your weeks with ASCA aligned objectives Determine the length of your group, typically six to eight weeks. Choose one clear objective for each week. Align each objective with an ASCA mindset and behavior that matches your goal. Once this is complete, type out your weekly outline so you have a clear plan to follow. Select your icebreakers Icebreakers are especially important during the first session to help students feel comfortable and connected. Choose simple activities that build rapport and introduce the group structure. Select your activities Activities are the core of each session. Look closely at your weekly objective and choose an activity that directly supports that skill or concept. This ensures your sessions stay focused and intentional. Select a reflection piece Reflection is a powerful part of student learning. Journals work especially well for small groups. Even five minutes of reflection can help students process what they learned and apply it outside of the session. Create your self assessment Data collection is essential for tailoring your sessions and tracking student progress. Create a self assessment that is based on your weekly objectives so you can measure growth throughout the group. This framework helps you stay organized, intentional, and data driven while creating small groups that truly support your students.   Resources Mentioned: Join IMPACT Group Bundle Group Cheat Sheet ASCA Mindset and behaviors Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified. Happy December. Today we are revisiting one of my favorite episodes as part of a best of School Counseling Simplified throwback series. This episode focuses on five things I wish I had known when I first started counseling. In this episode, I get personal and share stories from my early days as a school counselor. As counselors, we are lifelong learners who are constantly refining our skills and practices. However, there were several pain points early in my career that I wish I had been prepared for. Knowing these lessons sooner would have saved me significant time, stress, and frustration. Five Lessons I Wish I Knew as a New School Counselor • You do not have to check your email after hours Evenings and weekends are meant for rest, family, and personal time. If you have work email on your phone, set clear boundaries by turning off notifications. Protecting your time helps prevent burnout. • Stay organized with your caseload Strong organizational systems support professionalism and help prevent mistakes that are easily avoidable. An organized caseload allows you to show up more confidently for students. • Data supports your professional judgment Tracking data helps validate your instincts and demonstrates the impact of your work. Measuring student progress allows you to make informed decisions and advocate for your role. • You are not alone Connect with other school counselors through Facebook groups, district colleagues, and professional collaboration opportunities. Community and shared experiences are invaluable, especially early in your career. • Being new does not limit your impact You do not need years of experience to create meaningful change. If you see a need, trust yourself enough to try new approaches and implement programs that support students. Whether you are a brand new counselor or a seasoned professional, this episode serves as a reminder that growth comes from reflection, connection, and confidence in your role. Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified. Happy December. This is a fun but busy time of year as the semester wraps up and the holidays approach. Even if you are not teaching full lessons or running small groups this month, you will likely still have drop-in students who need support. December is a great time to add a seasonal twist to your counseling activities, and today I am sharing my favorite ideas to help you stay engaged, organized, and prepared. Countdown to Winter Break One of my favorite activities this month is a Countdown to Winter Break inspired by a childhood Advent calendar. This activity includes 20 different SEL tasks your students can complete as they count down to the holiday break. It works well for individual counseling sessions and for students who stop by unexpectedly. The variety of activities keeps students engaged and gives you structured tools to support them during an otherwise unpredictable month. Host a Counseling Holiday Party A Counseling Holiday Party is a fun and meaningful way to wrap up your small groups. Think of it like a celebration or graduation with a seasonal theme. You can schedule an all-day event where students who have participated in counseling throughout the semester come in for games, crafts, and connection. This creates a positive and memorable experience while highlighting the progress they have made. Data Check-Up December is also a helpful time to complete a mid-year data check-up. This allows you to review the students you have served, the lessons you have taught, and the progress that has been made so far. A mid-year check-up helps you advocate for your position, strengthens your end-of-year reporting, and gives you valuable insight as you plan for next semester. You can also display some of this information on a data wall so stakeholders can easily see the impact of your program. Self-Care Tips for the New Year As the semester winds down, it is important to reflect on your well-being. Here are a few simple strategies to help you feel more grounded and supported heading into January: Conduct a time audit to see how you are spending the minutes of your workday. This helps you identify where to add buffers so you feel less rushed and overwhelmed. Outsource tasks when possible. If you have an intern or student ambassadors, allow them to help with responsibilities and lighten your load. Join IMPACT, my school counseling membership program, to access resources, professional development, and ongoing support that help reduce stress and streamline your program.   Resources Mentioned: Join IMPACT Countdown to Winter Break Elf-Control Dress an Elf Snowman Goals Blog - How to Plan a Fun Counseling Christmas Party Needs Assessment End of Year Report Data Wall Blog - Favorite December School Counseling Activities  Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified. Today we are taking a behind-the-scenes look at effective data tracking and how it can help you better support students while advocating for the role of the school counselor. Data can feel overwhelming, but when used intentionally, it becomes one of the most powerful tools in your counseling program. This episode breaks down simple, practical strategies to help you collect, interpret, and share data with confidence. A Quick Win for Data Tracking One of the easiest ways to begin building a data-driven counseling program is through a five-minute self-assessment. - Create a quick Google Form with a few skill-based or feelings-based questions. You can either interview students and record their responses or have them complete it independently. Make sure to capture their name, their responses, and the date for easy tracking. The Big Takeaway Every counseling session should be purposeful and aligned with a clear objective. Before each session, ask yourself what skill, strategy, or concept you are focusing on. Your data tracking should reflect this objective so that you are gathering meaningful and relevant information. My Favorite Data Tracking Tools Self-Assessments Self-assessments allow students to report on their own experiences, skills, or emotions. Use these during the first and last sessions to monitor growth. Build your questions around the objectives of your session or group. These can be objective questions tied to specific skills or subjective questions tied to feelings. Google Forms is an excellent tool for organizing and reviewing this data quickly. Behavior Surveys Behavior surveys provide valuable insight from teachers and caregivers. Send these forms digitally for easy completion and record keeping. This data helps identify gaps between how students view themselves and how their behavior is observed by people in their daily environments. End-of-Year Reports This is one of the most powerful data tools for communication and advocacy. An end-of-year report summarizes how many students you served, the lessons you taught, and the time spent providing support. These reports help guide decision-making, highlight the effectiveness of your program, and advocate for your role within the school. Data Walls A data wall is a bulletin board that displays key information and outcomes. Place this in a location with high visibility such as the front office, hallway, or multipurpose room. Update it regularly, whether monthly or quarterly, and share only the most relevant results to keep the information clear and impactful. How to Interpret Data to Improve Your Program Data is only useful if it informs next steps. If data shows student improvement, celebrate the progress and consider transitioning students to a lower tier of support. If data indicates limited or no improvement, evaluate the situation. You may need to adjust interventions, refer students out, or move to a different tier of support. Use the information to determine short-term, solution-focused next steps. How to Use Data to Advocate for Your Role When presented clearly and consistently, data shows the impact of your work and communicates the value of your counseling program. Data helps stakeholders understand how many students you serve, what needs are emerging within the school, and how your services contribute to positive outcomes. It is one of your strongest advocacy tools.   Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified. Today, we're pulling back the curtain on what really makes individual counseling sessions effective, engaging, and purposeful. If you've ever felt unsure about what to do in these sessions or overwhelmed by how to track student progress, this episode is packed with practical, ready-to-use strategies. Individual counseling is an important Tier 3 support that allows you to provide targeted, personalized intervention. With the right tools and structure, these sessions can feel manageable and meaningful. Why Individual Counseling Matters Individual counseling is an essential component of a layered support system. These sessions provide space to work one-on-one with students who need more intensive intervention. In this episode, you'll learn: How to identify students through referral systems How group counseling can help you determine which students may benefit from individual support Why individual sessions allow for deeper rapport and tailored intervention Quick Wins for Tracking Data Data collection does not have to be complicated or time-consuming. This episode highlights simple tools you can implement immediately, including: A 30-second student rating scale Thumbs-up or thumbs-down check-ins Quick data points that help you make informed decisions and track growth These small, consistent data practices keep you from guessing what students need and allow you to confidently measure progress. How to Engage Students in Individual Counseling Engagement is key for successful sessions. This episode shares a variety of activities, strategies, and tools you can use to keep students motivated and open. Feelings Check-ins Model emotional vocabulary Use the Zones of Regulation Incorporate visuals Rapport-Building Activities Get-to-Know-You Jenga Peak and Pit Genograms Discussion or interview cards Hands-On and Creative Activities Digging Deep activities Personalized social stories Crafts such as coping skills toolboxes Board games Task cards Art projects Modifications for Younger Students Increased hands-on activities Use of play dough Dolls and characters for storytelling Verbal reflections instead of written prompts These strategies help students express themselves, stay engaged, and build meaningful connections. Reflection Tools for Closing Sessions Reflection helps students internalize their learning and practice self-awareness. Inside the episode, we explore: Journaling Reflection sheets Interview-style verbal reflections Open-ended questions that support closure Using Data to Track Student Progress Meaningful data guides your decisions and supports your advocacy efforts. You will learn how to use: Student rating scales Self-assessments Behavior surveys from teachers and caregivers This data helps you determine next steps, identify patterns, strengthen communication with stakeholders, and build year-end reports or data walls that demonstrate the impact of your counseling program. Additional Tips Provide clear examples for students Prepare materials in advance Maintain consistent session structure Balance conversation with activities Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!    

Welcome back to another episode of School Counseling Simplified! Today, I'm taking you behind the scenes of successful small groups and sharing how to set them up for success. We'll talk about how to engage your students, keep sessions organized, and measure their progress with ease. Small groups are a key Tier 2 intervention and an important part of a layered approach to student support. In this episode, you'll learn everything you need to know to start and lead small groups with confidence. How to Set Up Counseling Groups Identify students using referrals, previous counseling data, or needs assessments. Choose group size (4–6 students is ideal) and keep age and behavioral needs in mind. Plan for 6–8 sessions, around 30 minutes each, and consider holidays or school events when scheduling. Set up a welcoming group space with privacy for journaling and reflection. Send home permission slips and coordinate schedules with teachers. Organize your materials: individual folders, crafts, worksheets, sign-in sheets, and a group folder with rules and games. Keep a digital spreadsheet or counseling log to track attendance and progress. How to Lead Engaging Small Groups Begin each session with group rules and a feelings check. Focus on what students should do rather than what they shouldn't. Incorporate icebreakers like bingo, Jenga, "sides of the room," or Simon Says to build connection and teamwork. Introduce your main concept with a mini-lesson, video, or poster. Use interactive activities like role play, crafts, flipbooks, sorting games, or discussion cards. End with a journal reflection or quick self-assessment to encourage personal growth and track student progress. By creating structured yet flexible small groups, you can provide meaningful support and help students grow socially and emotionally. Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Today we are going behind the scenes to talk about how to create engaging class lessons that keep students interested and make your counseling program run smoothly all year long. 1. How to Map Out Lessons for the Year Start by looking at your school calendar and noting upcoming dates, themes, and holidays. For example, October is Bullying Prevention Month, which is a great time to plan related lessons. Review your referral data and needs assessment responses to identify key areas of focus. Check what curriculum your school already uses, such as Second Step, and build from there. You can also base lessons around books to make topics more engaging. Planning tip: Repurpose content across multiple grade levels to save time and stay consistent. 2. How to Create Lessons Using a Simple Framework Use this five-step framework for 20–30 minute lessons: Icebreaker (5 minutes): Start with a fun, short activity to grab attention. Lesson (10 minutes): Teach the main concept or skill. Discussion (5 minutes): Have students talk in pairs, groups, or as a class. Reflect/Review: Leave time for students to write, draw, or journal about what they learned. Data Collection: Use quick self-assessments to measure understanding. Planning tip: Repurpose small group or individual activities by slightly modifying them for classroom use. 3. How to Get Creative Make lessons interactive by incorporating elements such as Scoot Games, Escape Rooms, Digital Game Shows, Breakout Groups, or PowerPoint and Google Slides presentations. These activities help reinforce learning and keep students engaged. 4. How to Engage Students with Movement Movement keeps students focused and helps with participation. Add movement to your icebreakers, activities, and discussions with ideas like: Sides of the room Simon Says Stand up and sit down Role play Charades Beach ball toss or jumbo discussion die By intentionally planning, getting creative, and incorporating movement, you can design classroom lessons that are fun, effective, and memorable. Tune in to this episode to hear how I use these strategies step-by-step to make classroom lessons engaging and stress-free!   Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!    

Welcome back to another episode of School Counseling Simplified! Throughout October, we have been exploring practical bullying prevention strategies, and today we are wrapping up the series with a focus on teaching self-advocacy. While this may seem like a more reactive approach, it is an essential skill that helps students navigate challenges with confidence. In this episode, we explore three simple ways to help students learn to advocate for themselves and others: Practice Scripts Provide students with sample scripts they can use in real-life situations. Watch short videos together, then practice through role play in small groups or class lessons. This gives students a chance to apply what they learn and build communication skills in a safe environment. Self-Esteem Affirmations Encourage students to use positive self-talk that supports their confidence. Have them create affirmation cards or write encouraging messages on sticky notes to remind themselves of their strengths and worth. Advocating for Others Teach students to be upstanders rather than bystanders. Traditional bullying prevention lessons can be adapted to show students how to recognize when someone needs help and how to take safe, supportive action. Tune in to learn how you can incorporate self-advocacy into your counseling lessons and empower your students to stand up for themselves and others.   Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! October is Bullying Prevention Month, and throughout the month I'll be sharing some replays of our best episodes focused on strategies to prevent bullying in schools. In today's episode, we're diving into friendship skills — an essential foundation for creating a kind, connected, and inclusive school culture. I'll be sharing ideas you can use at every level: schoolwide, classroom, small group, and individual. Schoolwide Strategies Buddy Bench (Elementary Level): Transform an existing bench at recess into a "Buddy Bench." When a student feels lonely or doesn't have anyone to play with, they can sit there to signal they're looking for a friend. Other students are encouraged to approach, sit with them, or invite them to join in play. Mix It Up at Lunch Day (Middle School Level): Help reduce lunchroom anxiety by encouraging students to sit somewhere new for a day. This activity helps them meet new peers and break out of their usual social circles. Assigned Recess Groups: Rotate groups of students to play or interact together, fostering connections between kids who might not usually spend time with one another. Classroom Strategies Friendship Lessons: Lead a class discussion or activity around the qualities of a good friend versus the qualities of a not-so-good friend. This sets the tone for healthy peer relationships and respectful communication. Small Group Strategies Friendship Discussions: Talk about what makes a good friend and how good friends act. Friendship Dice Game: Use discussion prompts such as "What do you love about your friends?" or "What annoys you about your friends?" to spark meaningful conversations. Conflict Resolution Practice: Teach students to use "I" statements to express their feelings and resolve friendship conflicts. Scenario Cards: Role-play different social situations to help students problem-solve and practice empathy. Individual Counseling Strategies Scripts and Role Plays: Work one-on-one with students to build their social confidence. The goal is to help them gain the skills they need to transition into small group or class activities successfully. Resources Mentioned: Join IMPACT Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!    

Welcome back to School Counseling Simplified. Since October is Bullying Prevention Month, this episode focuses on practical conflict resolution strategies you can use at the schoolwide, classroom, and small group levels. If you have not listened to last week's episode on restorative circles, start there for helpful background on resolution circles and community-based approaches. Today we build on that foundation with tangible tools you can use right away to help students resolve, forgive, and repair relationships. What you will learn in this episode How to use classroom-based activities to teach conflict resolution skills A simple script for I statements that students can use to express feelings and seek solutions Engagement strategies for role play, discussion, and practice Small group activities and curricula that support peer problem solving Steps to take when a student is referred to you after a conflict Classroom strategies  Talk it out circle Use a classroom circle where two students resolve a conflict in front of their peers while the teacher or counselor facilitates a respectful discussion. This model teaches the whole class how to listen, reflect, and offer support. Counselor push-ins Join the classroom for a lesson or mediation session, while the teacher and student exit the classroom to resolve a conflict. I statement lessons Teach a simple I statement script: name the emotion, describe the incident, explain how it made you feel, and suggest a next step toward resolution. Use dry erase boards with fill-in-the-blank templates for practice. Post I statement language on classroom walls and in common areas so students have visible reminders. Role play and scenario practice Break students into small groups and use scenario cards to role play common friendship conflicts. Incorporate charades, fishbowl exercises, or paired practice to make skills stick. Small group ideas Run a conflict resolution group using discussion dice or conversation cards to guide reflection. Include hands-on activities or crafts that reinforce communication skills and empathy. Consider curricula like Kelso's Choices to teach problem-solving options for peer conflicts. When students are referred after a conflict Start by identifying the source of the conflict. Ask why this keeps happening and what the underlying triggers are. Take time to get a full picture before deciding on a plan so you do not cycle through the same issues repeatedly. Use data from observations, teacher input, and student self-report to refine your intervention. Action steps you can take today Teach and practice one I statement template with a class. Try a short talk it out circle during your next classroom visit. Create or print an I statement poster to display in classrooms and common areas.   Resources Mentioned: Join IMPACT Conflict Resolution Small Group: Pirates to Peacekeepers Bullying Prevention Classroom Guidance Lesson Bringing Restorative Practices to Your School By Laura McClure Check out the Kelso music video on YouTube: It's Your Choice Baby Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Since October is Bullying Prevention Month, I will be highlighting some of our best podcast episodes all about bullying prevention strategies. Today, we are diving into practical ways to create a culture of kindness in schools. Promoting kindness is one of the most effective ways to reduce bullying. In this episode, I share strategies that teachers and counselors can use to set a positive tone, build empathy, and encourage collaboration. Morning meetings are a simple yet powerful practice that helps students begin their day with intention. Counselors can shadow teachers and suggest SEL activities, such as discussion cards, to promote empathy and connection. Restorative practices, including proactive circles that create safe spaces where every student feels heard and valued. These circles allow students to practice active listening, handle strong emotions, and respect differences. Resolution circles and talk-it-out circles provide opportunities for repair and forgiveness with counselor support. School-wide kindness cards can be passed out to students to recognize and encourage positive behaviors, building a stronger culture of kindness across the campus. By focusing on these strategies, we can create school environments where kindness thrives and bullying is less likely to take root.   Resources Mentioned: Join IMPACT BULLYING PREVENTION Editable Guidance Lesson Morning Meeting Discussion Cards Feelings Check Bullying Prevention School Wide Activities - Fall and Halloween Activities Bullying Prevention Classroom Guidance Lesson for Elementary School Counseling Ep. 61. Non-Boring Bullying Prevention Month Ideas Ep. 112 Creating a Culture of Kindness Bringing Restorative Practices to Your School By Laura McClure   Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Throughout September, we have been diving deep into classroom lessons. I love using them as tier 1 interventions, and so far we have talked about how to plan, schedule, teach, and manage behaviors during lessons. Today, we are shifting the focus to data and exploring how to measure the success of your classroom counseling lessons. Often, counselors rely on self-assessments or individual assessments during small group or one-on-one sessions, which is a fantastic approach. But did you know you can also track data in your classroom lessons without feeling overwhelmed? In this episode, I am sharing two simple and practical ways to measure effectiveness. Collecting new data This includes surveying parents and teachers throughout the year to gather feedback on the effectiveness of your lessons.  By asking questions such as which topics have been most helpful or what improvements they have noticed, you can continue to modify and strengthen your lessons.  Surveys can be kept short and simple with just a few questions to ensure people complete them.  You can also share results in newsletters or with your administration to advocate for your role. Instant student feedback  A brief half-sheet with three simple questions at the end of a lesson can provide valuable insights into what students are learning and how they are engaging with the material. How to use this data  The purpose of gathering information is not just to collect it but to use it to improve future lessons and demonstrate the impact of your program. All data is good data because it allows you to revise, reflect, and show the power of school counseling. Your action step for this week is to create a parent feedback survey and send it out. This simple tool can make a big difference in helping you measure effectiveness and advocate for your work.   Resources Mentioned: Join IMPACT stressfreeschoolcounseling.com/classlessons   Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Throughout September, we are diving deep into classroom lessons. I love using them as my tier 1 interventions. While many times we are handed lessons to deliver, there are plenty of situations where you have to create everything on your own. That is why I am sharing how to schedule, plan, and teach classroom lessons. These insights come from my Stress-Free Class Lessons Course, a five-module program that equips you with tools and strategies to feel prepared and confident. In today's episode, we are focusing on behavior management during counseling lessons. When I first started, this was one of my biggest struggles. I often had lessons I was excited to teach, but behavior challenges quickly left me feeling overwhelmed. Over time, I discovered that consistency is the key to creating a well-managed classroom. When you are consistent, you build trust with your students. They know what to expect and that you will follow through. Here are a few strategies we will cover in this episode: At the beginning of lessons: Review expectations or rules. You can display them on Google Slides or on an anchor chart. Model each expectation with your students, either as a group or with selected volunteers. When students don't follow expectations: Take a pause rather than pushing through. Stop the lesson, revisit the expectation, and reset. Sometimes you need to go slow in order to go fast. Reinforcing positive behavior: Use behavior-specific praise. Instead of offering tangible rewards, tell students exactly what they are doing right and why it matters. The key is to create expectations that can be applied across every classroom you visit and to consistently reinforce them. Behavior management does not have to feel overwhelming when you have clear, practical strategies in place. Resources Mentioned: Join IMPACT stressfreeschoolcounseling.com/classlessons   Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!  

Welcome back to another episode of School Counseling Simplified! Throughout September, we are diving deep into classroom lessons. I love using them as my tier 1 interventions. While many times we are given lessons to teach, there are also plenty of situations where you are expected to create everything on your own. That is why I am sharing strategies on how to schedule, plan, and teach classroom lessons. These ideas come from my Stress-Free Class Lessons Course, a five-module program designed to help you feel confident and prepared. In today's episode, we are focusing on the teaching piece and specifically on strategies to keep counseling lessons engaging and fun. The more engaged students are, the less likely they are to act out, which makes your time in the classroom much more effective. You will learn how to add movement and interactive activities into your lessons, including: Icebreakers: Sides of the room, Simon Says, Stand up/Sit down Activities: Role play, charades, escape rooms, scoot games Discussions: Beach ball toss, jumbo discussion die These simple strategies can transform the energy in your classroom and keep students focused while learning. Here are three action steps you can take right away: Find an engaging icebreaker for each topic you plan to teach. Decide which engagement activity strategy you want to try. Create a discussion beach ball to spark interactive conversations. Resources Mentioned: Join IMPACT stressfreeschoolcounseling.com/classlessons   Connect with Rachel: TpT Store Blog Instagram Facebook Page Facebook Group Pinterest Youtube   More About School Counseling Simplified: School Counseling Simplified is a podcast offering easy to implement strategies for busy school counselors. The host, Rachel Davis from Bright Futures Counseling, shares tips and tricks she has learned from her years of experience as a school counselor both in the US and at an international school in Costa Rica. You can listen to School Counseling Simplified on Apple Podcasts, Spotify, Google Podcasts, and more!