The Collaborative IEP

What if something as simple as a nickname could change everything about how someone feels included?In this episode, I'm getting personal about belonging—what it means, how we create it, and why it matters so deeply for our kids (especially those with disabilities navigating school and community spaces).Drawing from my experiences as a mom, teacher, coaching, student, athlete, and human, I explore the surprising power of nicknames and small, intentional gestures that say "I see you. You belong here."In this episode, I share:Why feeling loved and safe matters more than we realize (insights from my family law background)The "JB" effect: How Jack's middle school team used nicknames to create instant connectionSimple strategies anyone can use: call-and-response, playful greetings, and building inside jokesWhat makes a great coach (or teacher, or aide): my community vs. technique frameworkWhy belonging isn't just a feeling—it's something we can actively buildWhether you're a parent advocating for your child, an educator looking to strengthen your classroom community, or anyone who wants to create more inclusive spaces, this episode explores belonging in a practical way. Plus: Why you should be grateful this isn't smell-o-vision. (Trust me on this one—let's just say it involves a 90-pound black lab and a skunk.)Have thoughts on belonging? I'd love to hear from you via email or DM on Instagram/Facebook.

"School choice" sounds empowering — but for kids with IEPs and 504s, it often means fewer protections, fewer services, and fewer options.This week on the podcast, I’m breaking down what school choice really is, how it’s being pushed at the federal and state levels, and what it means for children with disabilities.🎧 Listen now and learn how these policies could impact your child — and what you can do before making a move.

What really works when a child has ADHD and/or ODD? In this insightful (and delightfully real) conversation, I sit down with Dr. Rachel Schwartz—a special educator, Board Certified Behavior Analyst, and PhD in cognitive and physical disabilities—to unpack practical, research-backed strategies for kids who need more than “preferential seating and extra time.” Together, Dr. Rachel and I explore:Top-down vs. bottom-up strategies—and why matching the right approach matters.The role of executive functioning, motivation, and social skills in everyday success.How sleep, nutrition, movement, medication, and therapy all play a part in regulation.The misunderstood link between ADHD, ODD, anxiety, and perfectionism.Why regulation always comes before academics—and how parents and educators can shift expectations to support learning.This isn’t a cookie-cutter checklist—it’s a compassionate, practical roadmap for supporting kids (and sometimes ourselves) with ADHD and ODD in ways that actually work. 📌 Resources Mentioned by Dr. Schwartz:https://www.additudemag.com/?srsltid=AfmBOopw5WRjHlN6F4NPP_3yz9Np3S-TFVa-gzDpaKdNxVe8pHWnvRP0 https://www.russellbarkley.org https://chadd.org https://a.co/d/16ga60Y https://a.co/d/6L6FdTq  If you’ve ever wondered why the usual interventions don’t always click—or how to better advocate for tailored supports—this episode is packed with the wisdom and tools you need.

We're wrapping up our look at the University of Florida Literacy Institute (ULFI)'s reading interventions by checking out some of the tools they have in their online toolbox. These include a Blending Board, A Word Work Mat, the Decodable Readers, and their training videos. I will pull them all up and give you a Behind the Scenes look into what UFLI instruction may look like. Then, we'll wrap ups til a list of questions that you can ask your child's team to ensure if it is porposing UFLI (or any other reading program that has or has not been giving the official Orton Gillingham (OG) stamp of approval.  Resources Mentioned: Lesson Planning and Implementation: https://ufli.education.ufl.edu/wp-content/uploads/2023/08/UFLIFoundations_Implementation_Support.pdf Fidelity Checklist: https://ufli.education.ufl.edu/wp-content/uploads/2025/05/UFLI-Foundations-Implementation-Fidelity-Checklist.pdf Word Work Mat: I used one of these with Jack before I got IMSE trained, and it was magic! https://ufli.education.ufl.edu/wp-content/uploads/2024/07/UFLI-Printable-Word-Work-Mat-Updated-July-2024.pdf Decodables: https://ufli.education.ufl.edu/wp-content/uploads/2025/03/UFLI-Supplemental-Decodable-Passages.pdfDaily Lesson Plans: https://ufli.education.ufl.edu/foundations/toolbox/

In this episode we're still pulling the curtain back a little more on Orton Gillingham and UFLI's Lesson Planner. We're looking at each step of the 2-day lesson plan and talking bout what instruction looks like. That leads to some really important questions you can ask to ensure that your child is receiving multi-sensory, explicit, sequential, systematic, cumulative, diagnostic, and structured yet flexible instruction. Since I'm trained in IMSE, I provide a little insight into how UFLI and IMSE differ, which may also lead to some helpful questions and insights.

“My child is in a reading intervention… but is it really OG?” If you’ve ever asked this question, you’re not alone — and this week’s episode will help you find the answer. I've had so many schools say they're doing OG when they're really doing anything BUT ... buuuttttt it's hard for the lay advocate/parent to know how to understand what they are doing, and what they SHOULD be doing! That's why I've decided to dive into a popular curriculum, UFLI, to give you nitty gritty examples, lists of questions you can ask, and additional insights that will help ensure that whey they say, "We're doing OG, they're actually doing OG." I’m sharing:🔑 What makes a program truly OG📚 How UFLI + IMSE model those principles📝 The daily lesson structure you should be seeingGrab your headphones — this one’s packed with insight you can use right away. 

New school year, new routines… and sometimes new frustrations.In this week’s episode, I’m breaking down the most common pitfalls at the beginning of the school year for IEP teams—and what you can do about them.From vague “good day/bad day” reports, to scheduling mix-ups, to delays in services, these are issues I see every single year. The good news? They’re fixable—and I’ll share practical strategies you can use to set the year up for success.🎧 Listen now and take one big step toward smoother IEP collaboration this fall.

If you’ve ever made an All About Me book for your child (and if you’ve ever listened to this podcast!), you know how helpful it can be. It’s a simple way to introduce your child to teachers and staff, share their strengths, and explain their needs in a clear, approachable way.But here’s the part many parents don’t realize: an All About Me book can also serve as a legal protection tool.In this week’s episode of the The Collaborative IEP Podcast, I break down why this parent-friendly tool isn’t just cute or helpful—but why it can also be a key piece of documentation if you ever face disputes with your school team.You’ll learn:Why the law requires schools to consider parent input (and how your book counts!).How an All About Me book documents that the school had knowledge of your child’s unique needs.Ways to use it in IEP meetings, Prior Written Notices, and even due process hearings.Practical tips to make sure your book is both approachable for teachers and effective for legal protection.This is one of those simple strategies that builds both connection and protection—and it doesn’t take hours of legal prep to get started.If you’ve never made an All About Me book, this episode will inspire you to start. And if you already have one, I’ll show you how to use it strategically so it does double duty: welcoming your child’s team and protecting your child’s rights.00:00 Introduction and Episode Overview00:13 The Importance of Legal Rights in IEPs01:39 Personal Anecdotes and Back-to-School Chaos04:57 All About Me Books: A Legal Perspective07:05 Creating Effective All About Me Books17:43 Practical Legal Uses and Documentation25:36 Conclusion and Final Thoughts

We’re back, baby!!!!  Let’s catch up!  In this episode of the Collaborative IEP podcast, I open up about the recent chaos in my life—from back-to-school stresses to personal health issues and preparing to move  Griffin into college. You’ll learn why peeling wallpaper, wet hair, and general household chaos are a reflection of our hectic life. I talk about the insanity of our summer schedule before talking about Jack’s start in high school, emphasizing the importance of All About Me Books, Back to School emails, and regular communication with teachers. This heartfelt, relatable episode gives you a glimpse into my world while offering valuable advice for managing back-to-school transitions.00:00 Welcome and Life Lately Introduction01:45 Swimming Season and Summer Challenges05:20 Health Struggles and Injuries13:26 Emotional Rollercoaster of College Move-In15:44 Back to School Strategies for Special Needs26:34 Gratitude and Teacher Appreciation30:32 Membership Updates and Conclusion

Our focus this summer is to bring you quick, content-rich episodes on special education and advocacy, inspired by our latest product, the IEP Guru Academy. This week, we delve into 'Behavior and Belonging,' part of the inclusion series. We'll explore the legal supports for behavior in the IEP, discuss common barriers to inclusive education, and provide practical advocacy tips. Join me as we navigate the intricacies of supporting behavior to promote inclusivity. Don't forget to share your feedback on this series!  If you like this episode, you might like our behavior series in the IEP guru Academy00:00 Introduction and Podcast Overview01:39 Summer Series and IEP Guru Academy05:02 Behavior and Belonging: Overcoming Barriers to Inclusion06:19 Legal Supports for Behavior in IEPs11:24 Advocacy for Better Behavior Supports13:05 Conclusion and Next Steps

In this episode, I wrap up our journey through Part B of IDEA, give you a quick look at Section 1419 (preschool grants), and share a personal advocacy lesson about the power of “using all the words” at the IEP table. I also invite you to help shape future episodes and highlight resources like the Collaborative IEP Membership and IEP Guru Academy to support your advocacy journey.[00:00] – Welcome & Listener Input[02:15] – Section 1419 (Preschool Grants) Overview[04:21] – Collaborative IEP Membership[05:52] – Advocacy Lesson: Use All the Words[16:07] – IEP Guru Academy[17:58] – Final Thoughts & Congratulations

Today's episode is all about the essentials of IDEA Sections 1417 and 1418. We'll dig into the responsibilities of the Secretary of Education, key prohibitions on federal mandates, confidentiality rules, and more. I'll also break down data reporting requirements and how they impact our understanding of disproportionality in special education. Tune in for a concise, sweat-free overview that will keep you in the know. 00:00 Introduction and Summer Plans01:35 Overview of Sections 1417 and 141802:19 Responsibilities of the Secretary (1417)03:51 Prohibition Against Federal Mandates (1417)05:31 Confidentiality and Personnel (1417)05:53 Model Forms (1417)06:30 Program Information (1418)09:45 Data Reporting and Technical Assistance (1418)13:57 Disproportionality and Final Thoughts (1418)14:34 Conclusion and Sign-Off

Today we dive into section 1416 of the Individuals with Disabilities Education Act (IDEA). We'll cover the essentials of federal and state monitoring, state performance plans, and how these processes ensure the educational success of students with disabilities. I'll also share some personal reflections on gratitude and how it ties into effective advocacy during IEP meetings. Join me as we unpack this crucial piece of legislation while keeping it relevant and understandable for parents and educators alike.00:00 Introduction and Overview00:19 Setting the Stage for Section 141603:38 Personal Reflections and Gratitude10:32 Diving into Section 141612:47 Subsections of 1416: A to I27:00 Conclusion and Next Steps

Today, I emphasize the importance of acknowledging our 'perfectly imperfect' lives, especially during the busy IEP season. I share exciting news about my summer consulting offerings at a discount, explaining how this helps me manage the seasonal nature of my work and prepare for the fall intake. If you need help making strong cases for inclusive services or specific curricula, I'm here to assist starting this summer. Let's tackle our to-dos together and hit the ground running before the new school year begins.  Then, I’ll dive into the end of Section 1415, finishing up procedural safeguards.   These provisions have a lot of critically important help for parents and are something you won’t want to miss.  As always, I try to add my insights and experiences to help make it all make sense!

In this episode, I sit down with Dr. Joy, a board-certified pediatrician specializing in integrative care for neurodiverse children. We delve into the topic of mast cell activation syndrome (MCAS) and histamine intolerance, exploring how an awareness of these conditions can profoundly impact lives. Dr. Joy shares her unique perspective on integrative medicine from both personal and professional experiences, emphasizing the importance of looking at the whole child. We also discuss practical steps for implementing lifestyle changes to manage symptoms, from diet adjustments to environmental modifications. Join us as we uncover simple yet life-changing strategies for better health.Dr. Joy Eberhardt De MasterDr. Joy is a board-certified pediatrician (FAAP) who has been dedicated to supporting children and families since 2009. After several years in primary care, she found her calling in integrative pediatrics, with a special focus on children with developmental and behavioral needs. Her approach is rooted in the whole child and led by the parent, always prioritizing collaboration and inclusivity.As both a neurodiverse individual and a parent of neurodiverse children, Dr. Joy brings a unique perspective and deep empathy to her work. She values innovative, inclusive practices that honor each family's journey.Fluent in Spanish and proudly bicultural, Dr. Joy was raised between the U.S. and Mexico. In 2021, she opened Orchid Pediatrics—a welcoming, inclusive practice built on the belief that healthcare should be accessible, empowering, and centered on true partnership with families.One of the quotes that guides her approach comes from Albert Camus: “Don’t walk in front of me; I may not follow. Don’t walk behind me; I may not lead. Just walk beside me.” This philosophy reflects her commitment to walking alongside each family with compassion and respect.WebsiteInstagramLinkedIn01:10 Dr. Joy's Background and Integrative Pediatric Care02:07 Ashley's Personal Journey with Integrative Medicine07:12 Understanding PDA and Its Impact13:34 Parenting Strategies for PDA and Safety Concerns21:55 Navigating Independence and Communication22:17 Understanding Mast Cell Activation Syndrome23:15 Symptoms and Triggers of Mast Cell Activation23:51 Addressing Misbehavior and Root Causes25:48 Personal Stories and Experiences31:54 Treatment Approaches and Dietary Changes35:47 Practical Advice for Parents41:34 Final Thoughts and Resources

On this episode of the Collaborative IEP podcast,  we continue on our deep dive into the intricacies of IDEA Section 1415, focusing on procedural safeguards. We'll explore essential details on notification requirements, prior written notices, due process complaints, mediation processes, and impartial due process hearings. Discover how to effectively handle these procedural safeguards to ensure you are well-prepared for your next IEP meeting. Plus, I'll share some personal updates from my recent advocacy work on Capitol Hill and update from “IEP Season.”. Let's make your IEP meetings more efficient and less stressful!00:00 Introduction and Host's Personal Anecdote01:28 Overview of Procedural Safeguards03:54 Notification Requirements06:22 Due Process Complaints10:44 Notice of Procedural Safeguards14:49 Mediation Rights and Procedures21:56 Conclusion and Membership Promotion23:27 Impartial Due Process Hearings

In this episode of the Collaborative IEP Podcast, I’m diving into Section 1415 of the IDEA—the part of the law that lays out procedural safeguards. These protections are game-changers for families, offering critical rights that help level the playing field in special education. I’m sharing why I care so deeply about these safeguards, breaking down what they mean, how they work, and why they matter.We’ll talk about things like your right to prior written notice, your role in meetings about your child, and how you can request an independent educational evaluation. I’m also excited to introduce something new—a retainer fee agreement created to offer consistent support to parents all school year long.Join me as we unpack these powerful tools that are here to protect and empower you and your child every step of the way.00:00 Introduction and Recap00:22 Diving into Section 1415: Procedural Safeguards01:00 Personal Journey into Special Education Law04:59 Exciting New Project Announcement10:01 Overview of Section 141515:13 Detailed Breakdown of Procedural Safeguards27:39 Conclusion and Next Steps

In this episode of the Collaborative IEP podcast, we finally finish Section 1414, specifically focusing on subsection D, which covers the development of the IEP. We’ll  discuss the four essential considerations for the IEP team, including the strengths of the child, parental concerns, evaluation results, and the child's academic, developmental, and functional needs. The episode also explores special factors that must be considered, such as behavior, limited English proficiency, and assistive technology needs. Additionally, I provide insights on the role of the general education teacher, ways to amend the IEP, and the importance of parental participation in placement decisions. The episode concludes with discussions on transition objectives and the involvement of other agencies, as well as provisions for electronic meeting participation.  We put in a lot of work in Section 1414!  Excited to keep plugging away next week! 00:00 Introduction and Overview00:42 Key Considerations for Developing an IEP03:15 Special Factors in IEP Development04:30 Behavioral Considerations in IEPs08:33 Communication and Assistive Technology Needs11:15 Role of General Education Teachers in IEPs13:59 Amending and Reviewing IEPs29:23 Transition Objectives and Responsibilities32:55 Final Provisions and Conclusion

Welcome back to the Collaborative IEP podcast!  I'm thrilled to be back after my spring break. In this episode, we continue our exploration of Section 1414 of IDEA, focusing on evaluations, eligibility determinations, individualized education programs, and educational placements. We delve into the specifics of the IEP team, its necessary members, and the complex scenarios when attendance isn't necessary or members can be excused. I also share why parents and certain specialists are critical to the process. Transitioning districts and the procedures involved, especially for military families and children aged three to five, are thoroughly discussed. Join me as I navigate through this essential section of IDEA and get ready for our next episode where we will dive into the development of the IEP. Don't forget to check out our courses and membership resources to enhance your advocacy skills!00:00 Introduction and Catching Up01:00 Revisiting Section 1414 of IDEA03:10 Understanding the IEP Team17:14 IEP Team Attendance Rules25:50 Transferring IEPs Between Districts32:15 Conclusion and Next Steps

In this episode of the Collaborative IEP Podcast, I'm Ashley Barlow, your host. We continue our exploration of the IDEA, specifically focusing on Individualized Education Programs (IEPs). Starting with IDEA Part B, Section 1414, we dive into the essential components of IEPs, including present levels of academic and functional performance, writing measurable annual goals, and outlining special education and related services. We discuss the importance of goals being specific, measurable, and tailored to the child's unique needs. I also share personal anecdotes and insights on making IEPs both strength-based and goal-oriented. Join me as we break down these complex but crucial aspects of special education. See you next week for part two!00:00 Introduction and Podcast Rebranding00:24 Starting the IEP Discussion01:03 Personal Anecdotes and Updates04:12 IEP Definitions and Components07:29 Present Levels of Performance14:06 Measurable Annual Goals27:02 Progress Measurement and Reporting32:31 Special Education and Related Services36:25 Conclusion and Next Episode Teaser