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Description
Are you a founder dreaming of breaking free from the day-to-day grind?
Or perhaps you're looking to scale your company without burning out?
Welcome to Automate Your Agency with Alane Boyd and Micah Johnson, a podcast dedicated to helping you systemize and automate your business for more efficient, scalable operations that can run without you.
Join our hosts as they share battle-tested strategies and cutting-edge tools that take the guesswork out of systemizing your business. Drawing from their experience of growing their agency to 600+ active clients before their exit, Alane and Micah offer actionable insights on:
✅ Implementing effective software solutions
✅ Leveraging automation and AI to do more with less
✅ Creating workflows and systems that allow your business to run without you
✅ Preparing your company for a potential sale or exit
Each week, they take a deep dive into real-world operational challenges and showcase solutions they've implemented. Whether you want to double revenue without doubling headcount or build a business that runs smoothly in your absence, this podcast is your roadmap to success.
Subscribe to Automate Your Agency with Alane Boyd and Micah Johnson now on your favorite podcast platform and join other forward-thinking entrepreneurs as they transform their businesses into well-oiled machines that are primed for growth and ready for whatever the future holds!
For more game-changing strategies and resources, visit us at biggestgoal.ai!
To access exclusive content, training, workshops, and more, join our Your Biggest Goal Community!
Take advantage of our free tools:
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It's time to work smarter, not harder – let's automate your agency and unlock your business's potential!
92 Episodes
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Send a text Nobody wants to enter data into a CRM, especially founders and salespeople who should be spending their time selling, not typing. Alane Boyd and Micah Johnson share how they eliminated the most painful part of sales with one simple Claude Desktop command. Deals falling through cracks, missed follow-ups, and account teams with zero context? These problems disappear when your CRM actually gets updated consistently. In this episode, you'll learn: How to eliminate CRM data entry compl...
Send a text Most founders are the bottleneck in their own company. Your standards, your voice, your client knowledge. It all lives in your head. And AI mirrors the problem when everyone on your team prompts it differently. A shared Dropbox folder just became the biggest AI breakthrough Alane Boyd and Micah Johnson have experienced since they started using AI. The discovery? Consistent results aren't about better prompting. They're about giving AI access to the same company knowledge eve...
Send a text Want to ditch the endless back-and-forth cycle of project management and actually get work done? Alane Boyd and Micah Johnson just redesigned their entire 12-page website in under two hours, without hiring a designer, developer, or agency. If you've ever felt bottlenecked by the slow cycle of copy revisions, design feedback, and technical implementation, this conversation will change how you think about AI collaboration. The hosts discovered the difference between chatting w...
Send a text Stop rewriting the same AI prompts over and over again. Alane Boyd and Micah Johnson reveal why treating AI like a magic wand instead of building a system is sabotaging your results. If you've been uploading files, writing prompts, and getting inconsistent output every single time, this conversation will change everything. The hosts break down exactly why one-off AI usage creates chaos and how Custom GPTs become your secret weapon. In this episode, you'll learn: Why inconsistent A...
Send a text The AI Automation Graveyard (Why Most Projects Die After Launch) If your automation hasn't been updated in 90 days, it's probably broken. Alane and Micah dive deep into why automation is actually software and what that means for your business. They reveal why most automation failures aren't due to poor building—they fail because people stop maintaining them. Learn why starting small beats building "maintenance monsters," how API changes and model updates break workflows faster tha...
Send a text Is the “one-person business” really the dream or just burnout disguised as freedom? In this episode, the conversation takes a hard look at the rise of solo-operator culture, AI agents, and automation hype. While headlines promise total freedom through one-person businesses powered by AI, the reality is far more complex and often lonelier. This discussion breaks down why running everything yourself isn’t scalable, sustainable, or fulfilling, even with AI and automation. You’ll hear...
Send a text Software needs to talk to each other, that's the foundation of all business automation. In this episode, Alane and Micah break down the three critical ways platforms communicate and why understanding these basics determines whether your business stays competitive or gets stuck in manual mode. What You'll Learn: APIs: When you need to ask for something (get customer data, create invoices, update records)Webhooks: When you're listening for something to happen (payment received, form...
Send a text Planning season hits different when you realize that a packed plan isn't ambitious, it's confused. Alane and Micah share the uncomfortable truth about their 2026 planning process: they deleted over 50% of their goals, and it was the smartest move they've made all year. What You'll Learn: Why focusing on everything means accomplishing nothingThe exact 3-meeting process they used to refine their annual planHow ClickUp's annotate feature revolutionized their team collaborationW...
Send a text Most founders don't fail when trying to sell their company—they fail years earlier by becoming the only person who knows how everything works. In this episode, Alane and Micah explore what it really takes to build an exit-ready business, from documenting processes to leveraging AI for knowledge capture. They introduce the "No Yeah Buts" test and discuss how to transition from being an essential founder to an optional owner who has real choices about their future. What if AI could ...
Send a text If your AI agents and automations don't work with your project management system like ClickUp, Asana, or Monday, you're still operating in chaos. Alane and Micah break down the game-changing AI automations they've built that integrate seamlessly with ClickUp. Key Topics Covered: 75% Workload Reduction: How they transformed podcast production from manual ChatGPT prompting to fully automated workflowsSmart Error Monitoring: AI agents that intelligently update existing tasks and esca...
Send a text Alane and Micah break down one of their favorite “unfair advantage” tools right now: Gamma.app — the AI-powered way to create slide decks, one-pagers, and client-facing docs without being a designer. Alane shares how she’s using Gamma.app to turn a simple recording + transcript into a polished “next steps” one-sheet for clients—fast, reusable, and easy to edit. Micah shares how he used Gamma.app (plus voice-to-text) to crank out a ClickUp Masterclass one-pager in minutes, includin...
Send a text When you’re building AI and automation for clients, the tech is the easy part — explaining what you built is where things bog down. In this episode, Micah and Beau walk through the internal “Tech Doc Agent” they built to turn messy JSON workflows into clean, 7-part client-ready documentation in minutes instead of hours. They break down how Beau translated real client questions into a repeatable structure, how Micah turned that into a minimal viable agent (MVA), and why starting si...
Send a text Most leaders want automation… until they realize their own process is the biggest thing standing in the way. In this episode, Alane and Micah break down one of the most common patterns they see inside companies: trying to force new software to fit an old, overly customized process. They talk about why leaders get attached to “the way we’ve always done it,” how human teams naturally smooth out messy workflows, and why those same messy parts become major blockers the moment you try ...
Send a text Every founder knows the pain: you can see the product in your head, but explaining it to a designer or developer? That’s where things fall apart. For decades, the gap between visionaries and technical teams has been one of the biggest blockers to shipping great ideas. Endless Google Docs. Confusing sketches. Misinterpreted mocks. Weeks of back-and-forth. Frustration on both sides. But for the first time ever…this problem actually has a solution. In this episode, Micah and Alane br...
Send a text In this episode of Automate Your Agency, Micah and Alane break down the five hidden roadblocks that stop companies from scaling — even when they’re investing in AI. From leadership confusion and tool overload to the danger of siloed systems and bottlenecked knowledge, they reveal the patterns they’ve seen across hundreds of businesses (and lived through themselves). You’ll learn why solving small problems first beats chasing big, complex AI projects — and how to design systems tha...
Send a text Most leaders want to harness AI—but few understand what it really takes to make it work across an organization. In this episode, Micah and Alane break down what they call the Upside-Down Pyramid, a simple framework for transforming your business with AI-driven systems that actually scale. They walk through the five stages of transformation: Align leadership – get everyone speaking the same language about AI and automation.Build internal champions – develop in-house experts who can...
Send a text In this episode, Alane shares how joining the Goldman Sachs 10,000 Small Businesses Program completely reshaped the way she approaches business growth—and why no founder should try to build alone. What started as a 12-week crash course on scaling a company became something far more powerful: a network of entrepreneurs who understand the highs, lows, and relentless pressure of running a business. From presenting on stage in front of thousands to finding real friendships that extend...
Send a text In this solo episode, Micah breaks down the ten most practical and high-impact ways companies are using AI and automation to save time, reduce bottlenecks, and scale faster. From writing project estimates to improving onboarding and automating client handoffs, he walks through real-world examples that any growing business can apply today. You’ll hear: How to use AI to write accurate project scopes and proposals in minutesSmarter ways to automate onboarding, training, and internal ...
Send a text In this episode, Alane and Micah tackle one of the biggest misconceptions about AI agents — the idea that they can magically fix broken workflows. They unpack why automation only works when the underlying process is solid, clear, and well-defined. They share real stories from their own experience, including how strategy and design make up 80% of the work in building automated systems, and why slowing down to document and standardize your processes can actually make you move faster...
Send a text In this episode, Micah and Beau share the behind-the-scenes changes that reshaped how their team manages client work. After years of juggling multiple projects, they decided to shift their entire production and implementation process into one-week sprints using ClickUp. They walk through how their system works. From organizing client folders, using parent and sub-tasks to keep ownership clear, and relying on sprint reports to plan, forecast, and manage workload in real time. The r...
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