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Welcome to the SharePoint Maven Podcast — where you can learn a new SharePoint tip in less time than it takes to drink your first cup of coffee! Whether you’re an overwhelmed administrator looking for answers, or simply a user who needs help implementing and adapting to SharePoint and Microsoft 365, this podcast is a quick, approachable, free resource designed to build your confidence in your SharePoint abilities. Each week, you can catch Greg right here sharing updates, providing step-by-step tutorials, and other helpful SharePoint information.
Remember, when SharePoint gets overwhelming, don’t panic — Greg is here to help!
Remember, when SharePoint gets overwhelming, don’t panic — Greg is here to help!
238 Episodes
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When someone leaves your organization, what happens to all the files they created in SharePoint and OneDrive? In this episode, I explain how Microsoft 365 handles that data.BLOG REFERENCESWhat happens to SharePoint Files when the user leaves the organization?NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Looking to level up your SharePoint skills? In this episode, I share the best ways to learn SharePoint - whether you’re just starting out or want to become a true power user.BLOG REFERENCESBest ways to learn SharePointNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Want to get more out of Microsoft Teams? In this episode, I share my top 5 favorite apps you can add to Teams to streamline work, save time, and keep your team productive.BLOG REFERENCESTop 5 Microsoft Teams Apps you can add to increase productivityNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Planning to share files or sites with people outside your organization? In this episode, I cover the best practices for external sharing in SharePoint Online - so you can keep your data secure while making collaboration easy.BLOG REFERENCESSharePoint Online External Sharing Best PracticesNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Need to build a checklist for your team? In this episode, I share seven different ways you can create checklists using SharePoint and Microsoft 365 tools—so you can stay organized no matter what your task or project needs.BLOG REFERENCES8 ways to create a checklist in SharePoint and Microsoft 365NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Not sure how to set up retention labels properly? In this episode, I break down the three main settings in Microsoft Purview retention labels, explaining what each does and how they help you manage content lifecycle and compliance with ease.BLOG REFERENCES3 Retention Label Settings in Microsoft PurviewNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Is Microsoft handling your backups — or should you be doing more? In this episode, I break down what’s built into SharePoint Online, what it protects you from, and whether a third-party backup is worth considering.BLOG REFERENCESDo we need to back up documents in SharePoint Online?NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Running low on SharePoint storage and not sure what to do next? In this episode, I share practical options for storing files outside of SharePoint — without losing access, security, or control.BLOG REFERENCESWhere to store files when you run out of Storage in SharePoint OnlineNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Love Kanban boards? So do I! In this episode, I cover four different ways you can build Kanban-style boards using Microsoft 365 tools like Planner, Lists, and more — so you can manage tasks visually and stay organized.BLOG REFERENCES4 ways to create Kanban Boards in Microsoft 365NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Not sure when your retention period actually kicks in? In this episode, I walk through the four options Microsoft Purview gives you to define the start of the retention clock — and how each one can impact your compliance strategy.BLOG REFERENCES4 Options that define the Start of the Retention PeriodNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Loop is changing the way we collaborate in Microsoft 365 — and in this episode, I highlight my top 5 favorite Loop components. From task lists to voting tables, find out which ones can save you time and boost productivity across Teams, Outlook, and beyond.BLOG REFERENCESTop 5 Loop ComponentsNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
What happens to your files after the retention period ends? In this episode, I break down the five options available in Microsoft Purview and SharePoint, so you can decide whether to delete, archive, or do something else entirely with your content.BLOG REFERENCES5 options at the end of the Retention PeriodNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Ever heard of Admin Units and wondered what they actually do? In this episode, I explain how Admin Units work in Microsoft Entra and Microsoft Purview - and how they can help you better manage permissions and data across your organization.BLOG REFERENCESAdmin Units in Microsoft Entra and Microsoft PurviewNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Want to stay productive from your phone or tablet? In this episode, I walk you through the key mobile apps available with Microsoft 365 - so you can work smarter, whether you’re at your desk or on the move.BLOG REFERENCESAn overview of the Mobile Apps available with Microsoft 365NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Thinking of using both folders and metadata in the same library? In this episode, I explain why that can cause confusion, mess up search, and make life harder for your users - and what you should do instead.BLOG REFERENCESWhy it is not a good idea to mix folders and metadata in the same document libraryNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Thinking about SharePoint governance but not sure where to start? In this episode, I break down the important decisions you need to make when building a governance plan - so your SharePoint environment stays organized, secure, and easy to manage.BLOG REFERENCESDecisions for you to consider when creating a Governance Plan for SharePoint OnlineNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Need to stop people from downloading files? In this episode, I cover three different ways you can block downloads in SharePoint and OneDrive - whether you want to tighten security or just control how files are shared.BLOG REFERENCES3 ways to block download of documents in SharePoint and OneDriveNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Ever delete a file and wonder why it’s still hanging around? In this episode, I explain how the Preservation Hold Library works in SharePoint and OneDrive—and why it’s so important for compliance, retention, and protecting your data.BLOG REFERENCESHow Preservation Hold Library works in SharePoint and OneDriveNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Got templates all over the place? In this episode, I explain how to properly organize your company templates in SharePoint Online, so your team can easily find and use the right ones without wasting time hunting them down.BLOG REFERENCESHow to organize company templates in SharePoint OnlineNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
Your SharePoint intranet homepage sets the tone for the whole experience. In this episode, I share key best practices to make sure your homepage is clean, useful, and keeps employees coming back for more.BLOG REFERENCESSharePoint Intranet Homepage Best PracticesNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS IN YOUR INBOXBi-Weekly newsletterFOLLOW ME FacebookInstagramTwitterLinkedInPinterestYouTube
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Very good description of the SharePoint recycle bin. I have written a post about PowerShell scripts to restore content: https://sposcripts.com/restore-files-from-recycle-bin/