Tech-Savvy Dietitian

📌 What We Cover: Why onboarding isn’t just admin — it’s client relationship building How to use Practice Better Programs to make onboarding feel like a course Using Google Workspace to automate intake and email What to include in your welcome email (and why you need one!) Creating a values-aligned intake form that doesn’t feel cold or clinical How to incorporate conditional logic so forms don’t overwhelm clients Tips for making your communication boundaries crystal clear How to send less email (while still being super supportive) 🛠 Quick Wins from This Episode: Write your onboarding welcome email template Record a short “Welcome to the Portal” video Review your intake forms for inclusivity and length Set up one simple automation from booking → welcome email + intake form Don’t overthink it: just make it warm, clear, and consistent 🧠 Tools Mentioned: Practice Better Google Workspace Mailman for Gmail Zoom (for recording quick intro videos) 📥 Free Resource: Download the Ultimate Systems Checklist to help you map out your tech, communication, and automation flow: 👉 cliniciancrew.com

Episode 2 — Create an Inquiry Form That Protects Your Time, Energy, and Values Welcome back to The Tech-Savvy Dietitian Podcast, where we believe your systems should support your practice — not sabotage your sanity. I’m your host, Courtney Vickery, a registered dietitian turned web designer and tech translator for private practice owners who are tired of playing calendar Tetris and inbox detective. 💡 What You’ll Learn If you’re a non-diet, weight-inclusive provider who’s feeling drained by endless admin tasks and unaligned inquiries, this episode will show you how to set up an inquiry or waitlist form that helps filter in the right clients — with empathy and clarity. You’ll learn how to: Use conditional logic to create filtering questions Write inquiry forms that align with your non-diet, weight-inclusive values Automate your pre-screening process with tools like Practice Better or Google Forms Avoid collecting unnecessary PHI (protected health information) Set up kind, clear automated replies that educate and connect with curiosity 🧠 Key Takeaways Filtering isn’t cold — it’s kind. You’re protecting your time and your potential client’s energy. Clarity prevents burnout. When your form communicates your approach upfront, you spend less time manually vetting. Automation = boundaries. Tools like Practice Better or Google Forms with conditional logic can save hours of admin work. Neutral language matters. You can gently introduce non-diet principles without alienating those still early in their journey. ⚙️ Quick Wins You Can Do Today Add a filtering question to your current inquiry form Write a template email that explains your approach once (and reuse it) Audit your form for conditional logic options Add a checkbox like: “I understand that this practice does not provide weight loss counseling as a primary service.” 🛠 Tools Mentioned Practice Better – for HIPAA-compliant forms and automations Google Forms + Google Sheets – for basic workflows Zapier – for connecting tools Clinician Crew – for prebuilt templates and peer support 🔗 Resources Clinician Crew Membership – Templates + community for weight-inclusive providers Declet Designs – Website, branding, and tech strategy for clinicians Book a Tech Strategy Session – Get hands-on help setting up your systems ⏭️ Next Episode Next week, we’ll be talking about how to set up a smarter client onboarding system that welcomes clients seamlessly — without adding to your workload. 💬 Connect If today’s episode helped your practice feel a little lighter, share it with a friend or leave a quick review! Follow along at decletdesigns.com or come hang out with us in

Title: Why You're Drowning in Admin Work in your private practice Summary: A deeper look at the biggest admin traps in private practice and how to fix them. Timestamps: 00:00 – Welcome + what we’re covering 03:12 – Why burnout happens in admin work 07:45 – How to simplify your workflow 12:30 – Quick wins to automate today Resources Mentioned: Practice Better, Zapier, Mailbutler Connect: Work with us

The Dietitian Turned Designer has an exciting announcement: We are moving to a Seasons model! Listen to this episode to learn more about this exciting update!

In this episode, Courtney discusses the recent workshop topic from the Clinician Crew - how to use Google Workspace to run your entire private practice. Learn how to make the most out of your Google Workspace subscription and even run all aspects of your private practice using the apps included in Google Workspace.*Nothing mentioned in this podcast is meant to be legal advice.JOIN THE CLINICIAN CREWSCHEDULE A STRATEGY CONSULTREQUEST A WEBSITE AND SEO REVIEWWORK WITH COURTNEY

In this episode of Dietitian Turned Designer, I dive into the reasons why private practice owners should consider starting a podcast. I chat about the stats of having a podcast, enhancing visibility, connecting with your audience and sharing valuable information in a personable way. I also share my favorite content creation tips and success metrics. Learn more about the value of a podcast and get actionable tips for you to start leveraging a podcast for your private practice.LET'S WORK TOGETHER  SCHEDULE A CONSULTATION  JOIN ME ON INSTA 

Join me on this episode of Dietitian Turned Designer as I pull back the curtain on my blog writing process.   I'll be sharing how I use a content writing tool to optimize my blog posts for search engines, providing in-depth analysis and comparing my content to top competitors.   Tune in to discover how this AI-integrated tool offers smart headings, suggested questions, and helps me generate long-form articles with improved descriptions. I   'll also discuss the importance of website structure and keywords, offering valuable insights for entrepreneurs and healthcare professionals looking to enhance their online presence.   JOIN THE CLINICIAN CREW LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   FOLLOW ME ON INSTA       

In this episode of Dietitian Turned Designer, I discuss the importance of offboarding clients and share valuable insights and actionable tips on creating a seamless offboarding experience. I provide details on using templates and Canva to guide you through the process and offer advice on incorporating some personal touches. Listeners will also learn how to use platforms like Practice Better and Google Workspace to streamline the offboarding process. So, join me as I dive into the intricacies of client offboarding and share my expertise in creating a supportive and dynamic environment for weight-inclusive private practice owners.   JOIN THE CLINICIAN CREW LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   FOLLOW ME ON INSTA 

In this episode, we dive into the important role of website design and branding in building a successful nutrition business. Courtney and Whitney share their experiences and insights on the impact of a well-crafted website, effective copywriting, and email marketing in attracting clients and driving sales. Join us as we explore the intersection of design, marketing, and nutrition entrepreneurship!   FREE Masterclass: How to get more clients with your Google Business Profile: Hosted by Courtney on Thursday, November 16th at 1:00 PM EST - Discover how to leverage the untapped potential of your GBP listing, boost your visibility, and stand out from the competition. With these expert tips, you'll leave this masterclass with a new game plan, ready to make your practice the go-to choice in your area.   Whitney's bio: Whitney Bateson, MPH RD is a business owner and digital nomad (she's been traveling and working outside the US for over 5 years!). She is the creator of The Dietitian Website System, a live 6-week group program that helps nutrition entrepreneurs create beautiful, functional, profitable websites (without the tech overwhelm!), that generate more traffic and attract more clients. Since 2018, Whitney and her team have helped 100+ entrepreneurs establish themselves online, help more people, and confidently build thriving nutrition businesses (that can be run from anywhere!).   Enrollment in Whitney's signature website program, The Dietitian Website System, opens soon! Go to whitneybateson.com/dws to see inside the course and get on the waitlist for the next cohort starting in January 2024. You'll also be the first to know about her epic Black Friday sale for DWS (save over $1,000!).   Download free resources to gain clarity in your business and thrive online, like Whitney’s Abundant Profit Planner or Service Mapping Workbook, available at whitneybateson.com/resources.   Want to make more in 2024? Join Whitney’s upcoming workshop, Planning Your Path to a $100k+ Nutrition Business: Learn How to CORRECTLY Price and Package Your Services to Build YOUR 6-Figure Nutrition Business (Without Overwhelm or Imposter Syndrome, Even If You’re Just Starting Out), on Tuesday, Nov 14 at 7 pm ET. Register at whitneybateson.com/pathto100k.

In today's episode, I'm going to take you through the process of setting up and preparing for a free webinar or master class. I'll be sharing my tips and tricks on topic selection, timing, and the platform to host your virtual event. As a bonus, I'll also give you a sneak peek into my upcoming master class on optimizing your Google business profile. So if you're ready to learn how to effectively plan and execute a successful webinar, this episode is tailor-made for you. Tune in and let's dive into the world of virtual events together!

In this episode, join me and my guests, fellow Pursuing Private Practice team members - Jennifer McGurk and Danielle Young, as we chat about the importance of support and systems in business. We discuss the need for a circle of support, including therapists, care teams, business besties, and friends who understand the challenges of running a business. We explore the role of different types of support in maintaining personal and professional well-being, and how they can assist with tasks and support mental health. Additionally, we dive into the key strategies and systems we utilize to ensure smooth operations in our businesses, including organization, project management, and delegation. Tune in as we share our experiences and insights to help you build a successful and sustainable business.   JOIN THE CLINICIAN CREW LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   FOLLOW ME ON INSTA    PURSUING PRIVATE PRACTICE EXPAND LIKE A CEO EVENT FOLLOW PPP ON INSTA  

In this episode of Dietitian Turned Designer, Courtney sits down with fellow dietitian and copywriting expert, Nina Mills. They discuss the importance of writing relatable copy and human communication in the healthcare field, the challenges of balancing professionalism and warmth in copywriting, and the impact it has on client experience. Nina shares insights into crafting personalized websites, optimizing website copy for skimmers, and demystifying SEO. They also chat about the customer journey and the significance of ethical copywriting in attracting the right clients. Don't miss this insightful conversation between two dietitians turned designers!     JOIN THE CLINICIAN CREW LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   FOLLOW ME ON INSTA      FOLLOW NINA ON IG WORK WITH NINA

In this episode of Dietitian Turned Designer, I had the pleasure of chatting with Safiyya, the owner of Amity Align. We dove into the world of social media, websites, copywriting, and marketing specifically tailored for dietitians and private practices. Safiyya shared her insights on the power of consistent content sharing, the effectiveness of different marketing strategies, and the importance of building a unique brand. We also explored the challenges of writing relatable copy, the benefits of collaborating within the industry, and the potential of expanding into new platforms. Whether you're a dietitian looking to level up your marketing game or a private practice owner seeking to establish a strong online presence, this episode is packed with valuable tips and advice to help you stand out in the crowded digital landscape.   JOIN THE CLINICIAN CREW LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   JOIN ME ON INSTA    WORK WITH SAFIYYA FOLLOW SAFIYYA ON INSTA  

In today's episode, I am talking all about how to choose the brand colors for your private practice. Have you ever struggled with choosing the perfect colors for your brand? If so, this episode is for you! I share my unique process of selecting brand colors for both my clients and my own personal brand. From creating Pinterest boards to using a special website for color extraction, I guide you through the behind-the-scenes process of finding the right colors to represent your brand's identity. I also provide practical action steps to help you get started on your own brand colors.   LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   JOIN ME ON INSTA 

In this episode of Dietitian Turned Designer, I share my secrets to streamlining your client onboarding in your private practice. I discuss the different ways to set up your website for client inquiries, such as using discovery calls or questionnaires. I also dive into the power of Practice Better, a system that can revolutionize your client onboarding process. Join me as we explore how to save time and improve client satisfaction through some awesome onboarding techniques!   JOIN NOURISH YOUR SEO MEMBERSHIP   LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   JOIN ME ON INSTA     

In this episode of "Dietitian Turned Designer," I sit down with the incredible Ali Hall, owner of Pure Balance Pilates and Align by Ali Hall in Athens. Ali shares her journey from experiencing severe pain and considering quitting dance to becoming a Pilates studio owner focused on healing and body reconnection. We delve into the importance of creating a positive atmosphere in the studio, aligning with the company's messaging, and staying true to values while avoiding toxic diet culture. Ali's passion for helping others shines through as she discusses the profound transformations she's witnessed in women attending her classes and wellness events. Join us as we explore the power of movement, the shift towards anti-diet culture, and the vision for expanding Ali's coaching programs. Get ready for an inspiring and empowering conversation!   LINKS:   JOIN NOURISH YOUR SEO MEMBERSHIP   LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   JOIN ME ON INSTA     ALIGN BY ALI HALL WEBSITE ALIGN BY ALI HALL INSTA PURE BALANCE PILATES WEBSITE PURE BALANCE INSTA

In this episode of Dietitian Turned Designer, I have the pleasure of chatting with Laura Jean, a talented dietitian who helps other health professionals integrate values-based approaches into their businesses.   We discuss the importance of building genuine client relationships, avoiding manipulative marketing, and embracing trauma-informed practices.   Join us as we explore how to align business practices with our values and create a thriving, inclusive practice. Don't miss out on valuable insights and advice in this episode!       JOIN NOURISH YOUR SEO MEMBERSHIP   LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   JOIN ME ON INSTA   FOLLOW LAURA ON INSTA   LAURA'S WEBSITE

Want to learn more about email marketing and how you can use it to help your private practice grow? Then you definitely want to listen to this week's episode! I'm talking all about why you need to have email marketing as a part of your business strategy, the different platforms available, the data you need to track, and more!   JOIN NOURISH YOUR SEO MEMBERSHIP   LET'S WORK TOGETHER   SCHEDULE A CONSULTATION   JOIN ME ON INSTA

In this episode, I'm talking all about SEO and giving you a high-level overview of things you should focus on if you want to improve your SEO on yoru private practice website. I also talk about the workshop replay that's still available from last week's Unlock the Power of SEO workshop AND I announce my brand new group - Nourish Your SEO!   JOIN THE NOURISH YOUR SEO MEMBERSHIP   WATCH THE SEO WORKSHOP    FOLLOW ME ON INSTA

Looking for ways to use AI to create content that engages? In this episode, I discuss how to use AI to generate content ideas, create effective prompts, and level up your content creation. Learn how to: Use AI to generate content ideas for social media, blog posts, and email marketing. Create effective prompts for AI that will get you the results you want. Overcome the challenges of using AI for content creation. Make sure your AI-generated content is original and engaging. Listen to this episode to learn how to use AI to create content that will wow your audience!   FREE POWER OF SEO WORKSHOP: https://decletdesigns.com/seo-power/   WORK WITH ME: https://decletdesigns.com/    FOLLOW ME: https://www.instagram.com/decletdesigns/