The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

For the resources and links mentioned, go to:  https://simplysquaredaway.com/145 If you're a woman over 40 and want to declutter, downsize, and organize your home, join us in Organized Life Academy for half off right now! --> https://simlysquaredaway.com/yes Think you need to be glued to social media 24/7 to build a successful coaching business? Think again. Today, I’m showing you a completely different and way simpler path to building a thriving fitness‑coaching business without living on Instagram. On this episode, I talk with Ria Zervos, a longtime fitness pro turned business coach for health and fitness coaches. After 22 years in the gym industry (from the towel desk to managing large corporate group‑exercise programs, running trade shows, coordinating presenters - she’s done it all), Ria now lives in Costa Rica and helps fitness professionals build legit online businesses without depending on social media algorithms or daily posting. We dig into why so many fitness pros struggle to get paid what they deserve, how they often overlook the goldmine sitting right under their noses (their existing network), and Ria walks us step‑by‑step through how she helps her clients build real businesses by talking to real people. No cold DMs. No burnout. Just real conversations, clear programs, and smart positioning. We cover: Why social‑media fame doesn’t equal financial success. How to use your everyday network, from your hairdresser and doctor to the barista at your favorite cafe, to build a client base. The three critical things every fitness coach’s profile (on any platform) needs: who you are, who you serve, and what you offer. How to craft and test a simple, logical coaching program before trying to sell it online. Why collaborating with other coaches (even those you view as “competition”) can help you both grow. Small offline/low-tech marketing tactics that actually work (think coffee‑shop chats, spa tables, even flyers in a chiropractor’s office). Whether you’re a fitness pro ready to quit the treadmill of social media or just a coach who wants to simplify how you get clients, this episode is for you. What You’ll Learn Why relying on social media alone won’t pay the bills, and what will. How to turn everyday people you already know (or bump into) into clients by simply talking about what you do. The three messaging questions every coach’s profile needs to answer (even if you don’t use social media). How to build a coaching program with clear steps and tangible outcomes that sell (without confusing or overwhelming people). How to collaborate strategically with other coaches, even those who seem like competitors, to expand your reach. Simple, low‑tech ways to get your first clients (flyers in waiting rooms, spa or yoga‑studio events, bringing snacks, yes, snacks!).

Cyber Monday is here which means all five Black Friday deals are open for one more day. Find them at --> https://simplysquaredaway.com/blackfriday Instead of doing a typical “deal rundown,” this episode is really about something deeper: Simplicity. Over the past year, I realized I’ve unintentionally complicated my business. Too many downloads. Too many ideas. Too many programs. Too many strategies. Too much noise. And now? I feel this strong pull to simplify everything — my business, my routines, my decisions, my focus. So I’m taking five mornings in December to do a personal “simplification retreat,” and in this episode, I walk you through the three questions I’m asking myself each day to reset, clear the clutter, and refocus on what actually matters. 1. What creates results? Identify the essential actions that truly moved your business forward this year. 2. What creates clutter? Uncover the tasks, tools, habits, offers, and routines that created confusion instead of clarity. 3. What is the simplest way to do the essential thing? Once you know what matters, simplify how you get those actions done. These questions can transform the way you run your business and your life, and you can use them alongside me. I also walk through each of the five Black Friday deals (open for 24 hours!) through the lens of simplicity, showing you how each one removes complexity and helps you build an organized, peaceful foundation for 2026. Whether you’re simplifying your business or your home, join me through one of the Black Friday offers IF you think it will aid you in simplifying your life. Find this episode and the show notes here --> https://simplysquaredaway.com/144 

Get today’s deal, the VIP Experience, and all five Black Friday offers here → https://simplysquaredaway.com/blackfriday Most people start a new year without a clear direction, which is why they end up repeating the same patterns. In today’s episode, I’m teaching the simple but powerful concept of setting your destination, just like using a GPS, and how this one step makes planning your year easier, calmer, and more intentional. You will learn why having a destination brings clarity to your goals, your time blocks, and your routines, and how designing a repeatable year removes decision fatigue and creates consistency. I also share why identity matters so much in this process and why you cannot outperform what you believe about yourself. And because it’s Black Friday week, today’s deal helps you put all of this into action with full support. Deal 5 is the VIP Experience, where we spend three hours together mapping out your Organized Year Blueprint so you know exactly where you’re going and how to get there. Today only, it’s available at the Black Friday rate. Tune in and learn the power of setting your destination and planning your year with intention and clarity.

Get today’s deal, the Podcast Dashboard Bundle, and all five Black Friday offers here → https://simplysquaredaway.com/blackfriday If visibility feels overwhelming or inconsistent, you might not need a new strategy. You might just need a more organized one. In today’s episode, I share how visibility becomes sustainable when you use a simple system that keeps your momentum going. I talk about the Visibility Flywheel and how a repeatable rhythm of researching, reaching out, and following up helped me book more than 70 podcast interviews this year. I also share how my sister and dad’s love of fly fishing perfectly illustrates why staying in motion matters so much. You will hear stories from Jenna and Sarah about the power of an organized visibility system and how opportunities appear when you have a plan that helps you keep going. And because it is Black Friday week, today’s deal will help you put this system in place with ease. Deal 4 is the Podcast Dashboard Bundle, where you will learn how to research aligned shows, pitch with confidence, track everything in one place, and keep your visibility rhythm going without overwhelm. Tune in and learn how to make your visibility strategy organized, sustainable, and surprisingly fun.

Get today’s deal, Organized Coach Academy, and all five Black Friday offers here → https://simplysquaredaway.com/blackfriday There is a real secret to getting organized, and it is probably not what you think. In today’s episode, I share why organizing anything, your business, your home, your digital life, only works when you treat it like a project. Projects have a start date, an end date, clear steps, and a plan you follow through on. I walk you through how to plan your organizing project for Q1 using my SPACE method and a few simple habits, including color-coding your project on your calendar so every related task is easy to see at a glance. We also talk about identity, because the truth is, you cannot outperform what you believe about yourself. As Sarah Arnold-Hall says, we cannot outperform our identity. If you believe you are disorganized, you will keep recreating disorganized results. That is why, in both Organized Coach Academy and Organized Life Academy, we focus on shifting your identity before you ever organize a single file or closet. And because it is Black Friday week, today’s deal gives you everything you need to set up this project with clarity and structure. Deal 3 is the Organized Coach Academy at half off (!!!) and the full project plan is already built for you. You can organize your business in Q1 or buy now and start in Q2 since you have lifetime access. If your main project next year is your home, Organized Life Academy is also half off this week and follows the same project-based approach for a full year. Join now for 2026 and get December included for free! Tune in to learn the real secret to getting and staying organized.

Get today’s deal, The Organized CEO Intensive, and all five Black Friday offers here --> https://simplysquaredaway.com/blackfriday Do you keep twenty or more tabs open because you are afraid you will lose something or not be able to find it again? You are not alone. In this episode, I explain the real reason we keep tabs open and why it has nothing to do with productivity and everything to do with fear. I will show you what to do instead and how using ONE organized bookmarks bar removes that fear by giving your brain a trusted, reliable home for everything you need. I am sharing real examples from my own bookmarks bar and how simple it can be to finally close your tabs without worry. And because it is Black Friday week, today’s deal helps you set all of this up with full support. Deal 2 is the Organized CEO Intensive, where we streamline your digital file structure, organize your bookmarks bar, and set up your Business Dashboard. It is half off today only. Tune in and finally close those tabs with confidence.

See today’s Black Friday deal of the day here -->  https://simplysquaredaway.com/blackfriday Feeling overwhelmed or mentally tired before the day is even halfway over? You might be dealing with decision fatigue. Today, I'm sharing my Wonderful ONE concept and ten simple places where choosing ONE tool, ONE spot, or ONE system instantly lightens your mental load. We are talking about things like ONE place for ideas, ONE home for your business files, ONE paper inbox, ONE drink zone in your kitchen, and more. These small shifts create huge relief and make staying organized so much easier. And because it is Black Friday week, today’s deal could not fit more perfectly. Deal 1 is the Idea Dashboard: Your ONE place to capture and organize every idea and thing you want to remember, for home, your life, and your business, so nothing gets lost or scattered. Tune in and start reducing decision fatigue today.

Join my Black Friday 5 Days 5 Deals Waitlist --> https://simplysquaredaway.com/bf I'm sharing the belief that's been holding me back. This one’s personal. In this episode, I’m taking you behind the scenes of a belief I’ve carried with me for decades: “I don’t do things I’m not good at.” Oof. It’s shaped my business, my confidence, and even how I approach organizing. But recently, something powerful shifted, and I’m sharing exactly what helped me change that belief and what it opened up for me. I want you to think about the identity statements you might be carrying around and how they’re showing up in your life and business. Whether it’s “I’m bad at tech,” “I’ve never been organized,” or “I’m not a morning person,” it’s time to gently challenge those beliefs and unlock new possibilities. This episode is a heart-to-heart and a pep talk rolled into one. Let’s go there together. What you’ll learn: How a volleyball memory from high school shaped my identity for decades What a failed launch taught me about self-worth The difference between ability and aptitude—and why it matters so much Three real-life examples where I did things I wasn’t good at (and succeeded) How to rewrite your identity statement so you can organize and grow Why coaching matters when you’re stuck in your own beliefs A simple exercise to challenge limiting beliefs and create new ones For the resources and links mentioned, go to:  https://simplysquaredaway.com/138

Ever feel like you’re doing all the things and still getting zero results? Like you’re working so hard and wondering… is this even worth it? Yeah. I was there. After pouring time, energy, and heart into something I thought would be a win and getting nothing back, I was ready to throw in the towel. Honestly, I felt like a failure. But then I had a conversation with my friend and coach, Laurie Shopland, that changed everything. What started as a normal Tuesday call turned into one of the most important mindset shifts I’ve ever experienced, and in this episode, I’m sharing it with you. Laurie walks us through her Truth Model — a simple, 5-step emotional processing tool that helps you go from shame and judgment to peace and clarity. It’s mapped to your hand, easy to remember, and so powerful. If you’ve been struggling with discouragement, shame, or the temptation to quit, this episode will feel like a deep exhale. Laurie gives us language, grace, and permission to be human, and then leads us gently toward truth. And trust me, you’ll want to write this process down. What you’ll learn • Why naming your emotions is 80% of the work • The difference between noticing a feeling vs. judging it • How to use Laurie’s Truth Model hand analogy to shift out of shame • What Scarcity Street sounds like in your mind (and how to move to Abundant Avenue) • How to identify the lie you’re believing and replace it with truth (even if you have a lot of evidence that the thought "the lie" is true) • What it means to forgive yourself for forgetting and why that changes everything Join the waitlist for my Black Friday: 5 Days. 5 Deals to get early access to the deals and to be entered into a drawing for a $50 gift card --> https://simplysquaredaway.com/bf For the resources and links mentioned, go to:  https://simplysquaredaway.com/137

**Get on my Black Friday waitlist to earn a free gift and be the first to get access --> https://simplysquaredaway.com/bf Who knew food and business had so many things in common! Today, I talk with binge-eating specialist Amber Abila to explore the powerful parallels between overcoming binge eating and overcoming procrastination in business. Amber shares her transformative journey from food struggles to becoming binge-free and offers insight into her six-step method for rewiring habits. Together, they unpack how identity, urges, mindset, and even rewards can impact not only eating behavior but also how we show up in our work. Whether you find yourself procrastinating tasks in your business or reaching for snacks to avoid discomfort, this conversation will help you shift your perspective and take aligned action. Key Takeaways The game-changing thought that binge eating is just a habit—and how this mindset applies to procrastination. Why labeling yourself (e.g., “a procrastinator” or “a binge eater”) holds you back from change. How food noise parallels mental clutter and business disorganization. The role of scarcity vs. abundance mindset in both food and business. Amber’s six-step process to becoming a confident eater—and how it mirrors the habits needed for entrepreneurial success. Why it’s okay to rest and how using food (or productivity) as a break may be masking emotional needs. How to start trusting your intuition through body awareness. For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/136  

Register for the Holiday Planning Workhsop: https://simplysquaredaway.com/holiday We are about 60 days out from the end of the year. That’s it. Sixty. If you want a calm, joyful, and organized holiday season in your home, life, and coaching business, now is the time to make a plan. In this episode, I walk you through my signature SPACE framework and show you how to apply it across all three areas of your life so you don’t just survive the holidays… you actually enjoy them. Whether you're hosting family, running your final promotions, or trying to finish the year strong without losing your mind, this episode is your invitation to pause, plan, and protect your peace. Let’s create a holiday season that reflects your values, not just your to-do list. What You’ll Learn Why the next 60 days will determine how your December feels How to apply the SPACE method (Sort, Purge, Assign Homes, Contain, Energize) to your home, life, and business What to stop doing this season (yep, permission granted) The one shift that can help you actually enjoy the holidays again Want My Help to Plan It All? Join me inside the Holiday Planning Workshop where I’ll guide you step by step through organizing your entire holiday season using the SPACE method by registering here: https://simplysquaredaway.com/holiday. You’ll walk away with a clear, actionable plan for: Your work: priorities, offers, and year-end tasks Your home: family traditions, gift planning, and home prep Your life: Your thoughts, presence, and energy For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/135

Register for the 5th annual Holiday Planning Workshop - a free event where I walk you through "organizing" your most relaxing holiday season yet. https://simplysquaredaway.com/holiday For this episode's notes, links, and more, go to:  https://simplysquaredaway.com/134 What happens when you build a 7-figure coaching business, help thousands of clients, and realize success isn't just about strategy? Molly Claire shares her raw story—from hitting rock bottom with chronic fatigue and a troubled marriage to building a thriving, values-aligned coaching practice. She breaks down the Four Fundamentals of Lasting Change that every coach should understand: Mind Mastery, Emotional Resilience, Nervous System Regulation, and Action-Focused Strategy. She explains how these can help you (and your clients) create deep, sustainable transformation. Whether you're just starting your coaching business or you're years in and looking to align more with who you truly are, this episode offers encouragement, perspective, and tangible tools. Learn: Why mindset alone isn’t enough to create lasting change How to recognize when you're building a business that’s not yours The truth about starting over, even when things look “successful” How to align your business with the life you actually want How your nervous system may be sabotaging your growth (and what to do about it) What it really means to take small steps that lead to lasting change

Register now for my free training on October 17, 2025 -->  https://simplysquaredaway.com/secret Join Me Behind the Scenes as I Organize My Secret Room - Learn the 5 Steps to Declutter Without Feeling Overwhelmed Ever wonder what it really looks like when a professional organizer tackles a hidden, cluttered space? In this special behind-the-scenes training, I’m pulling back the curtain and taking you inside my own secret room... the one where we intentionally store our clutter. You’ll watch the process unfold on video. Discover the exact system I use to turn chaos into calm, one decision at a time. ✅ The 5 SPACE Steps in Action: The simple framework I teach that works to organize every single thing! ✅ Play-by-Play Video Footage: See how I organize efficiently without getting stuck. ✅ My Decision-Making Questions: How I decide what stays and what goes (and my struggles.) ✅ How to Apply It in Your Own Space: Clear guidance on how to take what you learn and use it in your attic, garage, closet, or “secret room.” ✅ The Secret to Staying Calm (Even When It Feels Like Too Much): How to move through your clutter without the overwhelm that usually stops you. If you’ve got an area that’s been haunting you every time you open the door, this training will show you how to finally tackle it with peace, purpose, and a plan. Don't wait. Register now by going to: https://simplysquaredaway.com/secret  See you soon! Your organizing coach, Tracy Hoth

Let’s talk about letting go and doing it way faster. If you're anything like me and my clients, letting go can feel emotionally heavy and unnecessarily hard. But what if it didn’t have to be? In this episode, I’m walking you through the three-step decision-making framework that came straight out of a recent Organized Life Academy coaching call. This framework will help you change the way you think about your stuff. Whether it’s physical clutter, digital overwhelm, or outdated business ideas, this process helps you finally make decisions (and stop circling around them for months). I’ll also share details about a one-time-only secret-room organizing event you’re invited to. It’s part workshop, part BTS (behind the scenes) peek at me decluttering a room that’s gotten completely out of hand (again). ➡️ Register for the workshop on October 17, 2025, at https://simplysquaredaway.com/secret. If you want to see the organizing steps in action and how I actually make decisions in real life, don’t miss this!   What you’ll learn in this episode: Why letting go actually gets easier when you do this first The simple rule one client uses to decide what ideas to keep or let go of. How to shift your mindset after making a decision so you don’t regret it later What clutter really is (spoiler: it’s not what you think) A blunt but freeing perspective on business offers, clothes, and all the “what if I need it later?” items Exactly how I’m prepping for my second round of decluttering in my infamous “secret room” For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/133

Are you feeling burned out but not even sure what that really means? Martine Williams is here to change that. This conversation completely reframed burnout for me, and I think it’ll do the same for you. Martine is a Life Alignment Coach who helps mompreneurs win at work without losing at home. In this episode, she shares how burnout isn’t just about exhaustion. It’s about misalignment with your strengths, your priorities, and your joy. We talk about how to uncover your true strengths, why most of us downplay them, and how to build a business that actually gives you energy instead of draining it. Martine also shares her favorite tool for understanding your personality and energy patterns and how you can use that insight to run your business in a way that works for you. This conversation is packed with practical ideas and mindset shifts, especially if you’ve been feeling off or like business is harder than it should be. What you’ll learn in this episode: What burnout really is and how to recognize it Why burnout often comes from doing too little of what lights you up How to stop comparing your strengths to someone else’s The four personality traits that influence how you work best Why energy management might matter more than time management How to align your business with your natural strengths The purpose quote that will shift how you view your role as a business owner For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/132 Download the 15 Minute Declutter Challenge: https://simplysquaredaway.com/declutter

Do you suck at time management? Let’s fix that... For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/131 What if the real reason you're struggling to manage your time isn’t your calendar, or your to-do list, or your never-ending sticky notes, but what you believe about yourself? And the fact that you don't have a system for time management? In this episode, I share the truth behind why saying things like “I’m terrible at time management” keeps you stuck… and what to do instead. Spoiler: We’re flipping that narrative today and rewiring your brain to believe you are extremely good at time management. I’ll also walk you through my signature SPACE organizing method (yes, the same one I use for your closet) and show you exactly how to use it for your time. That means sorting your tasks, purging them (get ready for the 4 D’s), assigning them a home, and finally building a container that energizes you to follow through. If your calendar looks like a battlefield, this episode is your new system, mindset, and strategy all in one. You’ll learn: The one belief that’s sabotaging your time management (and how to flip it fast) How to use the SPACE method to organize your calendar like you do your closet or your kitchen What to do before you open your planner or calendar Why batching, time blocks, and categories simplify everything The “delay bucket” trick that stops idea overload How containment creates clarity, calm, and structure for your brain Resources Mentioned: Episode 128: Alter Ego Exercise --> https://simplysquaredaway.com/128 15 Minute Declutter Challenge --> https://simplysquaredaway.com/declutter Organized LIFE Academy: https://simplysquaredaway.com/ola Organized Coach Academy: https://simplysquaredaway.com/oca

You’ve been productive, but has it been profitable? For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/130 If you’ve ever felt like you’re working constantly but your bank account still isn’t reflecting your effort… this episode is going to feel like a warm (and slightly convicting) hug. Today, I’m joined by productivity expert and founder of Daily Success Routine, Jamila Payne, and we’re diving into the kind of productivity that actually moves the needle: Profit-Driven Productivity. Jamila shares exactly why traditional time management doesn’t work for service-based business owners (hello, coaching calls and client work taking over our calendars), and what we should be doing instead. We also talk about the real reasons we avoid sales-generating work, how to rewire your daily routines, and the sneaky ways we productively procrastinate (yep, it’s a thing - bougie productivity.) She even walks us through her signature daily routines that help you double your income without sacrificing your evenings and weekends. This one is jam-packed with golden nuggets, so grab a pen or open your Notes app. You’re going to want to revisit these insights again and again. What you’ll learn in this episode: What “profit-driven productivity” actually looks like Why traditional time blocking fails coaches and service providers The ONE simple mindset shift that will change how you plan your day How to build time-based to-do lists that set you up for success Why outsourcing (even just a few hours) is part of your revenue plan (and a unique resource) 4 daily routines that help you reclaim time and increase income How to identify your productive procrastination habits and overcome them The key levers that helped Jamila’s clients grow from $500 in sales to consistent $10K months Learn the only five file folders you need to organize your digital files in your business ---> https://simplysquaredaway.com/5files Download the new 15 Minute Declutter Challenge --> https://simplysquaredaway.com/declutter

What if you could become more organized just by shifting how you see yourself? For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/129 In this first-ever co-hosted episode, I team up with another brilliant organizing coach to nerd out about mindset, identity, and systems. We realized we share a foundational belief: it all starts with how you think about yourself. Do you believe you’re disorganized? That identity could be the very thing keeping you stuck. We get into all of it, from alter egos and decluttering shame to the reason containers aren’t the solution (yes, even the cute ones from Target). Plus, we each share our own organizing methods: mine is called SPACE, and hers involves the Four P’s and the Amber method. We also talk about why it feels impossible to stay organized, what to do when your brain rejects “I’m extremely organized", and the tiny tweak that makes a HUGE difference in your environment. What you’ll learn: How identity and mindset impact your organizing success The SPACE Method: A 5-step system to create and maintain order The Four P’s Framework: Prep, Purge, Process, Protect The Amber Method for mindfulness while decluttering Tips for using alter egos to break through mental clutter The power of linking maintenance to routines you already do This is a mix of Amber and me, all wrapped up in one conversation.

Download the 15 Minute Declutter Challenge here: https://simplysquaredaway.com/declutter What if there is one sentence that could change everything?  Before you declutter your closet, desk, or digital files… there’s one step you absolutely can’t skip. I mean it. You could follow every system I give you to the letter, but if you don’t do this one thing first, nothing will stick. In this episode, I walk you through the single most important mindset shift that will supercharge your organizing efforts. It’s what I recently talked through with a client who was resisting change hard, and it’s something I’ve been testing on myself, too. I also share the new version of my 5-step organizing method (goodbye, SPASM… hello, SPACE), plus a fun 15-minute declutter challenge you can do right now to create instant momentum. Because... if you keep arguing for your limitations, you’ll stay stuck. But if you’re willing to step into the identity of someone who’s organized, even if it feels like a stretch, you can change everything. Are you ready? What you’ll learn: The one sentence that can change how you organize your life and business How to use an alter ego to override limiting beliefs Why sorting before purging saves time and mental energy The five-step SPACE method for organizing anything Why you don’t buy containers first (seriously, stop that) How to maintain your newly organized space long-term Real-life before/after stories from the 15-Minute Declutter Challenge Why arguing for your limitations is keeping you stuck (and how to stop) For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/128

Download the 15-Minute Declutter Challenge: https://simplysquaredaway.com/declutter What happens when your sister, who's worked with you for years, takes your brand-new 15-Minute Declutter Challenge for a spin? Spoiler: It’s honest, funny, and totally relatable. Plus very deep. We dug into the emotions, identity, and specific ideas to implement.  In this behind-the-scenes episode, I sit down with my sister Kris Katzmann to talk all things clutter, organization, and the messy process of getting started. She shares what it was like to actually do the challenge, how long her clutter piles have stuck around, and what shifted for her when she took action (plus what she found under the pile—spoiler: it's been missing for years!). We also dive into: What it’s really like working with your sister (including who’s the boss) Why Kris identifies as “organized” even with piles The mindset shift that helped her get started Simple strategies we brainstormed to keep clutter from coming back How her identity and future self played a key role in getting results If you’ve ever let clutter pile up for way too long, this episode will make you feel seen and give you that nudge to get started, 15 minutes at a time. Links Mentioned: Download the 15-Minute Declutter Challenge: https://simplysquaredaway.com/declutter See Kris’s before & after photos (inside the freebie!) For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/127