In Episode 137 of the Scratch Agency Podcast, co-hosts Stephen Turnbull and Shawn Fitzgerald go behind the scenes to share exactly how they run weekly team meetings, one-on-ones, and monthly check-ins inside their agencies.

Whether you’re a solo agent just starting out or growing a team of producers and VAs, this episode gives you a step-by-step framework for meetings that actually move the needle. From sharing core values and agency goals to reviewing quotes, retention, and team wins — this conversation is packed with strategies to boost team accountability, alignment, and culture.

🔥 If you're tired of meetings that feel like a waste of time (or not having any at all), this episode shows you how to build a rhythm that creates results — even if your team is fully remote.

🕒 Timestamps:

00:00 – Introduction & Mindset: “You Are Where You Wanted to Be”

04:38 – The Power of Mastermind Groups & Why You Should Start One

08:55 – Why Team Meetings Matter, Even with a Small Team

10:50 – Stephen’s Weekly Structure: Core Values, Wins, and Check-ins

16:24 – Shawn’s Framework: Vision, Metrics, and Accountability

20:11 – Recurring Meetings: Monday Sync, Wednesday Cancellations, Friday Wrap-Ups

24:30 – Giving Team Members Ownership in Meetings

27:08 – Monthly One-on-Ones & Leadership Reflections

30:20 – Using a Running Feedback Log Instead of Interrupting Work

33:04 – Final Thoughts: Act Like a Big Agency from Day One

🎧 Listen on Spotify:

https://open.spotify.com/show/7hutxCZ5NUPqF5hRdC79Hl?si=33a6cfadba084957

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