Speaker Contracts – How to Protect Yourself and Get Paid as a Professional Speaker #SUP2-5

Update: 2025-10-17

Description

In this episode of the SpeakersU Podcast, James Taylor and Maria Franzoni dig into one of the least glamorous but most important parts of every speaking business — speaker contracts. Whether you're new to professional speaking or a seasoned pro, understanding how to protect your intellectual property, ensure timely payment, and manage client expectations can make or break your business.

Maria explains why every speaker should have their own agreement rather than signing the client's, outlines the three most essential contract clauses, and shares tips learned from decades of managing high-profile speakers. James discusses real-world examples, from green riders and recording rights to payment terms and handling last-minute "scope creep."

Packed with practical templates, cautionary tales, and negotiation tactics, this episode will help you get paid on time, protect your content, and build lasting professional relationships with clients and bureaus.

Key Takeaways

Have your own contract – Don't rely on the client's; be in control of your terms.
Three must-have clauses – Payment terms, cancellation terms, and recording/IP rights.
Scope creep is real – If the client adds panels, dinners, or extra work, renegotiate.
Never travel without payment – Aim for full balance 30 days before the event.
Use "firm offer" forms – Simplify admin and confirm all details before committing.
Protect your recordings – Approve edits, restrict public use, and get a copy of all footage.
Green riders matter – Add sustainability or ethical clauses that reflect your values.
Be clear on travel and security – Define who pays, how you travel, and what safety steps apply.
Weird rider stories – From "no journalists allowed" to 10 a.m. wine, the industry has seen it all.

Memorable Quotes

"Speakers should have their own contract — not the client's." – Maria Franzoni
"The date is the contract. If it changes, renegotiate." – Maria Franzoni
"Don't step on stage until 100 percent of your fee has been paid." – James Taylor
"You can't control when a client pays, but you can control when you travel." – Maria Franzoni
"Add the day of the week next to the date — it saves endless confusion." – Maria Franzoni
"Keep your contracts simple enough to understand, but strong enough to protect you." – James Taylor

Episode Timestamps

00:00 – Welcome & catching up on dogs, lunches, and life balance
01:47 – Why contracts matter (and the legal disclaimer)
03:22 – What hasn't changed in speaker contracts for 25 years
05:14 – The three essential clauses every speaker needs
06:52 – Payment schedules and why balance should be due 30 days before
08:09 – Firm offer forms vs. booking forms and confirmation letters
11:07 – Common negotiation points and dealing with slow-paying clients
12:35 – Accepting credit cards – yes, but add the surcharge
14:27 – Late-payment clauses and procurement headaches
15:58 – Scope creep: when clients add panels, dinners, or sponsor meetings
17:22 – Recording and IP rights: how to protect your material
20:21 – What to allow (and not allow) for public or internal use
23:19 – Editorial approval and licensing fees for wider distribution
25:50 – Using a bureau's contract to simplify client onboarding
27:03 – Travel clauses and buyout options
29:34 – The rise of the Green Rider and sustainable speaker travel
32:17 – Security clauses – from former heads of state to practical travel safety
36:08 – Craziest contract clauses: no journalists, no competitors, no flashes
39:15 – Funny (and alarming) rider requests from celebrity speakers
42:12 – Templates, tips, and the "add the day of the week" trick
43:56 – Digital signatures: Hello Sign, Echo Sign, and Google Docs e-signing
45:00 – Wrap-up and listener invitation for contract questions