In todays episode I’m answering a question from my awesome friend Renee who wants to host a swap for her online community. She wanted to know exactly how it’s done, so I thought it would be fun to talk today about how you can be a great swap host, and also a great swap participant. I have talked about craft swaps in an episode previously, but this will be more about the technicalities of what goes on behind the scenes and what makes a swap great.

There are lots of different types of craft swaps, which I talked about in Episode 17, but the style of swap that I host are where participants create multiples of a single design, send them to me, I do the swapping around, and send them back an envelope with the same number of pieces created by other swap participants. I choose this style of swap, because it’s the style of swap we did as part of OzSwapTillYouDrop, which was a tried and true method well before I came along. Sure, I have participated in one-on-one swaps, but sometimes people don’t come through, their partner misses out, and that leads to angry and upset folks who have put in a whole lot of work, but received nothing in return. So, while it is a lot of work, I stick with the host-swaps-out method. Today I’m going to walk you through the way I choose dates & themes, announce swaps, send emails, create graphics, swap out and handle the bad stuff like complaints and problems. For anyone who thinks they might like to host a swap, I have a free PDF host checklist that you can download over on my blog. I will link to that in the show notes.

My final word of advice for hosts. Start small, find what works for you and your community and be very clear in your communication. Also, don’t forget to download your free Swap Host Checklist on the blog. And for swappers, read the information, ask questions if you need to and hit your deadlines. Most of all ... have fun with it, enjoy the process and be sure to do a little happy dance when your swap envelope arrives.

If you are a card maker in Australia, and you would like to join one of my swaps, I have a new swap opening this month, which is helpful if you’re listening when this episode goes live. But if you’re listening later, and still want to join, you can always sign up to my email newsletter to be notified when a swap is happening. There is also a swap tab on the website where you can find the latest information, including the date of the next swap announcement.

Episode 17 - Craft Swaps

Episode 12 - Clever Craft Storage Solutions

Episode 19 - Handmade Christmas

Episode 5 - Top 10 things you need for quilting with Marni Franks

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Trello

Newsletter signup

Swap detail page on my website

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Sample swap blog post