Episode 351: What To Do When Your Company Wants to Do Business With An Inactive Vendor
Update: 2025-08-14
Description
A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago. Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data. Why and what should you do instead? `
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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.
Links mentioned in the podcast + other helpful resources:
- Training Session: Build a Substitute W-9 Form to Combine Your Vendor Setup Form and IRS Form W-9 https://training.debrarrichardson.com/course/substitute-irs-w9
- Training Session: Build a Substitute W-8BEN and W-8BEN-E Form
- Free On-Demand Webinar: 8 Steps to Clean Your Vendor Master File https://training.debrarrichardson.com/course/cleanup
- Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
- Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
- Vendor Process Training Center - https://training.debrarrichardson.com
- Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
- Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
- Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
- YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
- More Podcasts/Blogs/Webinars www.debrarrichardson.com
- More ideas? Email me at debra@debrarrichardson.com
- Music Credit: www.purple-planet.com
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