Group Practice Tech

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we have an important update for therapists regarding the reproductive health Final Rule.  We discuss: The Final Rule requirements that would have impacted therapists Why the Final Rule isn’t applicable now Being aware of any state laws that are applicable regarding reproductive health information Intentionality and care around sensitive info within PHI Our CE training on Law and Ethics of Clinical Documentation in a Post-Roe World Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources Relevant on-demand, legal-ethical CE training: Law & Ethics of Clinical Documentation for a post Roe world Addresses the practical applications of the US Supreme Court’s ruling in Dobbs v. Jackson Women’s Health Organization, with particular focus on the impacts this decision has on client confidentiality and documentation of clinical services Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC Resources & References HHS OCR Fact Sheet – HIPAA Privacy Rule to Support Reproductive Health Care Privacy (Final Rule Overview) JD SUPRA Article: Federal Court Strikes Down HIPAA Reproductive Health Privacy Rule Lifting Compliance Requirements for Regulated Entities Court Case – Purl v. U.S. Department of Health and Human Services, No. 2:24-cv-228-Z (N.D. Tex. June 18, 2025) (decision vacating most of the Final Rule) Legal Analysis – Holland & Knight: HIPAA’s Reproductive Health Rule is Vacated Nationally Law Firm Compliance Guidance – Ropes & Gray: U.S. District Court Ruling Vacates HIPAA Final Rule on Reproductive Health Privacy

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we explain what therapists should know about using passkeys in their practice. We discuss: Why we recommend password managers How passkeys differ from passwords Why passkeys are simpler and safer than passwords Which password manager we recommend Where you can use passkeys Things to consider when adopting passkeys Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources Article: How Passkeys Work—and How to Use Them PCT Resources Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share what’s actually changing for therapists regarding the Medicare telehealth “cliff” after October 1st 2025, so you can prepare without panic. We discuss: Why telehealth coverage is changing for Medicare providers after 10/1 Which changes do not apply to therapists The in-person visit requirement that does apply to therapists When you would need to see both established and not established Medicare clients in-person Exceptions to the in-person visit requirement  The time frame you have to make a plan for these changes in your practice Steps you can take now to prepare for these changes Dual eligibility clients Our upcoming free Q+A on these changes with Medicare expert Gabrielle Juliano Villani Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources: Free Info Session + Q&A: Medicare & Teletherapy After October 1st: What Therapists Need to Know (Whatever Happens in Congress) Join Liath Dalton and Gabrielle Juliano-Villani, LCSW on October 17th for a live (and recorded) session clarifying what’s changing, what isn’t, and how to stay compliant and confident at the intersections of Medicare, Teletherapy, and HIPAA in practice. On-demand Trainings (not designated as CE) presented by Gabrielle: Introduction To Medicare And Medicare Credentialing and Medicare Billing Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours — including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more Resources: APA Services article: The Telehealth Waiver: What Psychologists Need to Know National Consortium of Telehealth Resource Centers: The Telehealth Policy Cliff: Preparing for October 1, 2025 ATA Action statement: Urging Congress to Dodge the Telehealth Cliff Medicare Consulting for Therapists

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we explain what you should know if you’ve been asked to provide “Telehealth Care Coordination Policy & Procedures” to insurance companies. We discuss: What this policy is and why they’re needed What core elements should be included Saving lives by following these practices and procedures Secure communication standards for continuity of care What you should do to comply, for solo and group practices ROIs for coordination of care Our upcoming customizable templates and support resources around this topic Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources PCT's Clinical Staff Teletherapy Training PCT's Teletherapy Director and Supervisor Training for Group Practices PCT's Teletherapy Manuals and Forms for Group Practices Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more For Solo Practitioners: PCT's Telemental Health Certificate Program

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we clarify who is impacted by the Part 2 Final Rule. We discuss: What’s included in the Part 2 Final Rule and why it’s necessary How to evaluate if you’re subject to Part 2 rules  What compliance looks like under the new Part 2 rules Redisclosure under Part 2 Steps to take ahead of the February 2026 deadline for enforcement Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.   PCT Resources: Handout resource: A quick-reference tool to determine if you’re a Part 2 program, lawful holder, or not subject—and a concise summary of the new redisclosure rules under the 2024 Final Rule. Helps you prep for the Feb 16, 2026 compliance deadline with clarity and confidence. Part 2 Decision Tree Checklist + Redisclosure Rules (docx version) Part 2 Decision Tree Checklist + Redisclosure Rules (PDF version) Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more Resources: JD Supra article: HHS Signals Enforcement Regarding Patients' Substance Use Disorder Treatment Records

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we walk you through a quick win for your practice security - how to secure your Wi-Fi network.  We discuss: The role of Wi-Fi in a practice's security picture The tangible risks of weak Wi-Fi security Steps to take to improve your Wi-Fi security Our free Wi-Fi security checklist, included in the show notes Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources: Wi-Fi Security Checklist for Mental Health Practices (PDF version) Wi-Fi Security Checklist for Mental Health Practices (.docx version) a one-page guide with simple, high-impact steps to secure your Wi-Fi, to help protect client confidentiality and strengthen HIPAA compliance Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more Resources: Tom's Hardware: Best Wi-Fi Routers 2025

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we chat about what you should know when clients use AI for therapy. We discuss: the risks and benefits of clients using AI in a therapeutic manner how clinicians can approach conversations about AI practices with clients why clients are turning to AI for therapeutic purposes, and what clinicians can do to support them safely Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources APA article: Using generic AI chatbots for mental health support: A dangerous trend Article: Illinois’ ban on AI therapy won’t stop people from asking chatbots for help Article: Using Generative AI for therapy might feel like a lifeline – but there’s danger in seeking certainty in a chatbot Article: AI chatbots are becoming popular alternatives to therapy. But they may worsen mental health crises, experts warn NPR story: He said, she said, it said: I used ChatGPT as a couple's counselor. How did we fare? Article: AI Therapist Goes Haywire, Urges User to Go on Killing Spree Psychiatric Times: Preliminary Report on Chatbot Iatrogenic Dangers Stanford University article: Exploring the Dangers of AI in Mental Health Care PCT Resources Free handout resource: Clinician Conversation Starters: Bringing Client AI Use Into the Therapy Room Practical prompts and responses to help clinicians talk with clients about AI use in ways that are safe, constructive, and clinically grounded. Free handout resource: Clinical Leadership Checklist: Guiding Teams in Addressing Client AI Use A step-by-step guide for clinical supervisors and directors to make client AI use considerations an intentional part of practice culture, including team awareness, policy updates, and supervision strategies. On-Demand CE course: Law & Ethics of the Clinical Use of Artificial Intelligence: Implications in Clinical Practice This 3 CE credit training with attorney and mental health counselor Eric Ström, JD, PhD, LMHC explores the rapidly evolving world of artificial intelligence in behavioral health. Learn how AI tools are being applied in clinical practice, what legal and ethical standards apply, and how to confidently evaluate whether and how to integrate new technologies. Participants gain practical strategies for aligning AI use with HIPAA, professional ethics codes, and client care standards—empowering you to implement AI tools responsibly and effectively in your practice. **Useful for all clinicians and practice leadership** Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) +  assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we chat with Francis Harvey from Therapist Headquarters about her new resource for therapists. We discuss: The origin of Therapist Headquarters What resource collections are available on therapistheadquarters.com Learning what you weren’t taught in grad school about running a business The process for vetting therapist resources Common HIPAA security and compliance misconceptions for therapists The importance of HIPAA compliance and safeguarding information in our current political climate  The future vision for Therapist Headquarters as a living resource Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources TherapistHeadquarters.com MySolutionServices.com PCT Resources Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) +  assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we’re ... We discuss: understanding burnout as a cultural problem perfectionism, dopamine addiction, addiction to accomplishment, and sense of duty as contributing factors to burnout the roles curiousity, compassion and community play in addressing burnout  showing up imperfectly, well Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.   PCT Resources: The below resources are not specifically oriented to addressing burnout -- but they are focused on providing wholistic practice and leadership support, which can be one really useful component of helping to prevent having a practice dynamic that fosters or perpetuates burnout. Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we’re clearing up misconceptions and sharing best practices about testimonials for your therapy practice. We discuss: Why marketing is becoming more important in our current practice context Guidance from marketing professionals who don’t understand the scope of HIPAA What the professional ethics codes for therapists specifically say about soliciting testimonials, anonymous or otherwise Suggested best practices around testimonials as a therapist Example language to use on review sites from Dr. Keely Kolmes Ethical alternatives to client testimonials Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources: CE Course: Marketing in Mental Health: The Legal and Ethical Do’s and Don’ts You Need to Know Join AMHCA ethics committee member, therapist and HIPAA lawyer , Eric Ström, JD PhD LMHC, as he unpacks what it means to do marketing as a mental health clinician. With so much advice being shared online and between colleagues about how to grow your mental health practice and business, he’s here to set clear boundaries around what is appropriate ethically and legally when trying to bring in new clients. Article: Testimonials & Reviews in Mental Health Practice: Ethics, HIPAA, and the Post‑COVID Marketing Landscape Testimonials can build trust — or break it. For therapists, using them without careful attention to ethics, HIPAA, and client boundaries can harm your practice and your reputation. This article reveals the rules, the myths, and the safest path forward for ethical, compliant marketing. CE Course: Protecting Clinical Boundaries and Your Practice on Social Media, an Ethical Approach Highly lauded social media ethics expert, Dr. Keely Kolmes, teaches about maintaining ethical professional boundaries in the highly porous world of social media. Group Practice Care Premium  weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we clear up misconceptions about what it means to de-identify information under HIPAA. We discuss: What de-identifying actually means under HIPAA The two methods under which PHI can be de-identified The 18 HIPAA identifiers that indicate if information is PHI The difference between de-identified and anonymized data How to spot red flags from EHR vendors to protect PHI, and what questions to ask Opting in or out of AI note services in your EHR Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources Article + 18 Identifier List: De-Identified or Not? The Truth About HIPAA, AI, and Client Data PCT's free Group Practice Service Selection Workbook & Worksheets  -- support for selecting HIPAA-secure, effective, and economical services to meet your practice's functionality and operational needs optional accompanying on-demand CE training: Designing a Group Practice’s Tech Setup for Success: Effectiveness, HIPAA Compliance, Client Safety, and Efficiency (1 legal-ethical CE credit hour) Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) +  assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, Patrick Casale joins us for a difficult but necessary conversation on the implications of diagnosing neurodivergence in our current social and political context. We discuss: The current social and political context that is causing concern for neurodivergent people and their loved ones Client self-determination in determining if diagnosis goes into their medical record The benefits of having a diagnosis on the record The risks of having a diagnosis on the record How to educate and support clients making decisions around diagnosis Co-occurring disorders that may apply to help secure accommodations for clients Ethical considerations around diagnoses Patrick’s two upcoming trainings with PCT on creating a neurodivergent private practice and creating a neurodivergent affirming group practice Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources CE Training, presented by Patrick: Creating a Neurodivergent-Affirming Group Practice Live (August 1st) and Recorded Creating an environment where everyone thrives is important to so many group practice leaders. But the current social context has shifted, and keeping your environment affirming for neurodivergent clinicians, staff, and clients has become more complex. Join Patrick Casale LCMHC NCC, as he discusses neurodivergent-affirming leadership and strategies that promote equity, agency, and neurodivergent representation. CE Training, presented by Patrick: Creating a Neurodivergent-Affirming Private Practice Live (July 25th) and Recorded Join Patrick Casale LCMHC NCC, as he equips mental-health clinicians with the knowledge and practical tools to build and run a truly neurodivergent-affirming private practice.  On-Demand CE Training, presented by Emily Decker, MS, LPC, NCC: Can You Hear Me? The Legal and Ethical Role of Accessibility in Anti-Oppressive and Neurodivergent-Affirming Teletherapy This training aims to create familiarity and comfort for therapists providing teletherapy and combat stigma and inaccessibility in teletherapy. The conversation is situated within an anti-oppressive and neurodivergent-affirming framework, connecting concepts of accessibility and disability justice with mental health care, and provides an overview of legal and ethical issues pertaining to accessibility within teletherapy, including identifying and dispelling common myths about accessibility and disability, and identifying specific, concrete resources for therapists to use to enhance the accessibility of their services. Connect with Patrick's Work Patrick's podcast: Divergent Conversations Patrick's podcast: All Things Private Practice Empowered Escapes: intentionally curated destination retreats & summits for mental health entrepreneurs 

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share HIPAA savvy and practical options to securely record and share sessions for supervision. We discuss: Why session recordings need to be so secure  Common non-secure recording storage methods we see at PCT The PCT-preferred solution for storing session recordings (and why we recommend doing it this way) How to securely record and share online sessions or in-person sessions Google Workspace best practices Another (less tech-friendly) option for storage Teaching the next generation of therapists practical ways to safeguard client info Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we have a realistic, high impact action for you to take today to boost your practice security: set up two-factor authentication (2FA).  We discuss: What 2FA is and why it’s so useful Where we recommend having 2FA set up How Google Authenticator works for 2FA and why we love it How to set up and use Google Authenticator Action steps to take today to boost practice security with 2FA Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we answer a question we’re getting a lot recently, about what’s permitted when supervising pre-licensed therapists. We discuss: How compact privileges work for therapists PSYPACT and the upcoming Counseling Compact and Social Work Licensure Compact AAMFT and the push for licensure portability  How to manage supervision for pre-licensed folks Liability and ethical implications for unauthorized practice Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources Article: Can My Supervisees Practice Across State Lines Under My Compact Privileges? Supervision & Compacts: Quick Reference Guide CE Training: Navigating Legal-Ethical Cross-Jurisdictional Teletherapy Practice in 2025: A Guide for Mental Health Professionals (2 legal-ethical CE credit hours, on-demand) CE Training: Telesupervision Nuts & Bolts: Best Practices and Ethical Considerations (3 legal-ethical CE credit hours, on-demand) CE Training Bundle: Incorporation of Interns and Supervisees in Mental Health Private Practice: Legal-Ethical, Training, and System Resource Management Considerations (2.5 legal-ethical CE credit hours, on-demand) CE Training Bundle & Certificate Program: Teletherapy Program Director/Supervisor Training (18.5+ CE Credit hours, on-demand) PCT's Teletherapy Practice Rules by State Tool PCT's Group Practice Teletherapy Program

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share a how-to guide for managing role-based access and shared accounts with HIPAA in mind.  We discuss: How to audit system access in your practice Defining roles and responsibilities to determine access Managing shared email accounts with email delegation The difference between email aliases and delegated accounts Steps to take when systems don’t allow for multiple logins Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources HHS FAQ: Does the Security Rule permit a covered entity to assign the same log-on ID or user ID to multiple employees? PCT Resources PCT Article: The Risk No One Talks [Enough] About: Shared Admin Accounts… And What To Do About It (with action items list) Free CE course for group practice leaders: Introduction to HIPAA Security for Group Practice Leaders (1 legal-ethical CE credit hour) Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. PCT's Comprehensive HIPAA Security Compliance Program (discounted) bundles: For Group Practices For Solo Practitioners

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we explain why shared admin accounts are a security concern under HIPAA and what you can do about it.  We discuss: Why shared accounts are a no-no, and why it’s such a common practice The HIPAA standards that are impacted by this practice The internal and external risks of sharing admin accounts The why and what of role-based access control Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources HHS FAQ: Does the Security Rule permit a covered entity to assign the same log-on ID or user ID to multiple employees? PCT Resources Free CE course for group practice leaders: Introduction to HIPAA Security for Group Practice Leaders (1 legal-ethical CE credit hour) Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. PCT's Comprehensive HIPAA Security Compliance Program (discounted) bundles: For Group Practices For Solo Practitioners

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we share a quick update to your smartphone settings to increase device security. We discuss: Overwhelm as a barrier to HIPAA compliance and the key to success Two security settings to update on your smartphone Risk exposure + device security How to get step-by-step guidance for your specific device Listen here:  https://personcenteredtech.com/group/podcast/ For more,  visit our website. PCT Resources Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we unpack what mental health providers need to know about the recently announced non-enforcement of the 2024 Final Rule of the Mental Health Parity and Addiction Equity Act. We discuss: The history and purpose of the Parity Act What has not changed with the Parity Act Key provisions of the 2024 Final Rule The implications of the non-enforcement of this rule State laws and states with stronger parity protections What you can do as a provider to advocate for parity Resources on parity we recommend Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. Resources U.S. Department of Labor MHPAEA page The Kennedy Forum Parity Resource Guide Parity Track (state-specific info) APA Mental Health Parity Efforts NASW Parity Policy Efforts ACA 2025 Policy Agenda AAMFT Federal Advocacy Efforts PCT Resources Parity Checklist for Providers PDF version of Parity Checklist Docx version of Parity Checklist Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech. In our latest episode, we discuss managing documentation for intakes and assessments with Dr. Maelisa McCaffrey of QA Prep. We cover: Top misconceptions about documenting intakes and assessments Time management and logistics for intakes and assessments Balancing ethics, legal obligations, and customer service What Maelisa recommends covering in an intake session Layering informed consent How to minimize writing the same things over and over in assessments Our upcoming CE training with Maelisa on documentation for new clients Listen here: https://personcenteredtech.com/group/podcast/ For more, visit our website. PCT Resources CE Training: Foundations of Documentation: Intake, Diagnosis, and Treatment Plans Join Dr. Maelisa McCaffrey as she gives you practical tools for managing all the documentation related to new clients – informed consent, intake paperwork, assessment and diagnosis, and creating treatment plans. You’ll also learn how to incorporate client feedback, build rapport, and connect with clients throughout these paperwork heavy tasks. Plus: Dr. McCaffrey’s documentation packet to help you improve your notes including: Diagnosis Justification Examples Treatment Plan Template Sample Treatment Goals List 2 legal-ethical CE credit hours Live (June 9th, 2025) *and* Recorded On-Demand Self-Study CE Training Ideal for clinical leadership + all clinicians Special Office Hours with Dr. Maelisa McCaffrey: Join Dr. Maelisa McCaffrey as she and the PCT team tackle *your* specific questions regarding documentation on May 23rd This is special access to top experts in our industry available only to Practice Care Premium members. Register to attend these special sessions through Practice Care Premium You can get Office Hours through Practice Care, or get 3 months of complimentary access through our Telemental Health Certificate Program. Group Practice Care Premium weekly (live & recorded) direct support & consultation service, Group Practice Office Hours -- including monthly session with therapist attorney Eric Ström, JD PhD LMHC + assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing and documenting all personally owned & practice-provided devices (for *all* team members at no per-person cost) + assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing and documenting Remote Workspaces (for *all* team members at no per-person cost) + more HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You’ll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks.