Productivity Genius: Master Your Schedule, Achieve Extraordinary Results

 In this episode of The Productivity Genius Podcast, Kelly Fifield addresses a common yet counterproductive habit: self-criticism. While tough love might seem like a motivator, Kelly reveals how being hard on yourself actually creates fear, hesitation, and avoidance, ultimately slowing you down. Discover how self-compassion is a game-changing productivity tool that not only boosts your momentum but also makes the journey to your goals more enjoyable and sustainable. Learn how to rewrite your inner dialogue, support your inner self, and unlock your true potential. What You’ll Learn in This Episode: Why Self-Criticism Doesn’t Work: How it triggers your brain’s stress response (fight, flight, or freeze). The hidden costs of self-criticism: avoidance, wasted mental energy, and reinforced limiting beliefs. The Productivity Power of Self-Compassion: How kindness builds resilience and reduces procrastination. Why a calm, supportive mindset fosters creativity and problem-solving. Practical Ways to Support Your Inner Self: Learn to speak kindly to the critical, scared, and protective parts of your psyche. Reassure yourself with compassionate self-talk to create safety and confidence in taking bold actions. Recommended Reading: No Bad Parts by Richard Schwartz: Explore the Internal Family Systems model to harmonize your inner world with compassion. Action Step for Today: When facing a challenging task, pause and notice what emotions arise. Speak directly to the parts of yourself that feel fear or resistance. Reassure yourself with kind thoughts like, “No matter what happens, I’ve got my own back, and I’m proud of myself for trying.” Free Resource:Don’t miss Kelly’s AI Quick Start Mini Course! Learn how to save hours each week using simple, powerful AI tools tailored for coaches. The course is packed with step-by-step instructions and cut-and-paste templates to help you start leveraging AI effectively—no tech expertise required.👉 Get your free AI Quick Start Mini Course here. Key Takeaways: Self-compassion isn’t just a feel-good strategy; it’s a productivity superpower. Being kind to yourself creates the safety and clarity needed to take bold, effective action. Over time, self-compassion helps you build trust in your abilities and sustain momentum toward your goals. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:If this episode resonated with you, please leave a review! Share how self-compassion has shifted your productivity and empowered you to reach your goals. Sneak Peek into the Next Episode:In the next episode, Kelly will explore time blocking, a powerful strategy to structure your day and protect your focus. Think of it as Tetris for your schedule—don’t miss it!  

  In this episode of The Productivity Genius Podcast, Kelly Fifield dives into the powerful concept of rewriting the stories we tell ourselves about time management and productivity. These narratives, often formed from repeated thoughts or inherited beliefs, can either propel us forward or hold us back. Kelly explains how to identify limiting stories, question their validity, and reframe them to support your goals. If you’ve ever felt stuck in unproductive patterns or self-doubt, this episode will empower you to rewrite your story and take control of your time. What You’ll Learn in This Episode: Understanding Productivity Stories: How repeated thoughts create beliefs that shape our actions. The impact of inherited or societal narratives on your approach to productivity. Why even seemingly positive beliefs can inadvertently sabotage your efficiency. Three Steps to Rewrite Limiting Stories: Identify: Notice the thoughts and narratives you have about time and productivity. Question: Ask if these stories are always true or if they’re based on assumptions or isolated experiences. Reframe: Replace limiting beliefs with empowering ones that focus on progress and growth. Examples of Shifting Narratives: From “There’s never enough time” to “I’m learning to work more efficiently.” From “I’m a procrastinator” to “I’m discovering strategies that help me start tasks sooner.” Why Kindness Matters: How self-compassion plays a critical role in transforming your productivity mindset. Why beating yourself up perpetuates limiting beliefs and slows progress. Action Step for Today: Write down 5–10 limiting beliefs you have about time or productivity (e.g., “I’m always behind” or “I can’t stick to a schedule”). Choose one belief to rewrite using a realistic, empowering statement. Focus on small, compassionate shifts in your thinking to create lasting change. Key Takeaways: The stories you tell yourself about time management are not permanent—you have the power to rewrite them. Progress begins with identifying limiting beliefs, questioning their truth, and reframing them into supportive narratives. Kindness and self-compassion are essential for fostering a productive mindset. Resources Mentioned: Keep a notebook or digital note app handy to document your productivity stories and their reframes. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:Enjoying the podcast? Share your experience and leave a review to help others discover actionable strategies for rewriting their productivity stories. Sneak Peek into the Next Episode:Next time, Kelly explores the role of self-compassion in time management and how being kind to yourself can actually boost productivity. Learn how to overcome setbacks, track your progress, and fast-track your efforts with less stress. Don’t miss it!  

In this episode of The Productivity Genius Podcast, Kelly Fifield introduces one of the simplest yet most effective tools for managing mental clutter: the brain dump method. Feeling overwhelmed by everything you need to do? Kelly walks you through this transformative practice that helps you declutter your mind, organize your thoughts, and start your day (or week) with clarity and calm. Whether you’re a pen-and-paper fan or prefer a tech-savvy approach, this episode has you covered. What You’ll Learn in This Episode: The Brain Dump Method: What it is and why it’s essential for reducing mental overwhelm. How it helps you gain clarity, set priorities, and stop worrying about forgetting important tasks. How to Perform a Brain Dump: The step-by-step process of transferring everything in your mind onto paper or a digital tool. Ways to organize your list into actionable categories like work, home, and personal goals. Using the Custom Brain Dump GPT: A powerful, free tool to guide you through the brain dump process with simple questions. Features like photo input for handwritten lists, voice mode, and automated organization. Access the tool: Brain Dump GPT Best Times to Use a Brain Dump: When feeling overwhelmed or stuck. At the start of the week to set priorities. Before bed to calm your mind for better sleep. Action Step for the Week: Set a 10-minute timer and perform your first brain dump. Use pen and paper or the custom GPT linked in the show notes. Organize your list, pick one task to complete, and focus on it before returning to the rest. Key Takeaways: A brain dump shifts the mental burden onto paper or a tool, freeing up space for clarity and focus. Incorporating this habit into your routine can improve your productivity and mental well-being. The custom GPT simplifies and enhances the process, making it easy to start anytime, anywhere. Resources Mentioned: Custom Brain Dump GPT: A guided tool to help you perform and organize your brain dump effortlessly. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:Enjoying the podcast? Share your thoughts and leave a review to help others discover simple, effective tools to clear mental clutter and boost productivity. Sneak Peek into the Next Episode:Don’t miss the next episode, where Kelly shares how to plan your day or week in a way that feels doable and sustainable. Learn how to create a system that works for you and brings your productivity to the next level!

In this episode of The Productivity Genius Podcast, Kelly Fifield explores the fascinating concept of how your brain impacts time management. Learn about the two "brains" behind your decision-making—the primitive brain (your "toddler brain") and the prefrontal cortex (your "adult brain")—and how their tug-of-war shapes your productivity. Kelly breaks down how to work with your brain, not against it, and shares three actionable strategies to quiet the toddler brain and empower the adult brain. What You’ll Learn in This Episode: Understanding the Two Brains: The primitive brain (toddler brain): Focused on instant gratification, comfort, and safety. The prefrontal cortex (adult brain): Responsible for planning, long-term goals, and logical decisions. Why Your Brain Works Against Your Productivity: How the toddler brain derails your plans with distractions and procrastination. Why this internal struggle is natural and not a sign of laziness or lack of discipline. Three Simple Strategies to Harness Your Brain’s Power: Plan Ahead: Engage your prefrontal cortex by making decisions in advance about your priorities. Start Small: Break big tasks into tiny, manageable steps to overcome resistance from the toddler brain. Celebrate Wins: Use rewards to motivate and reinforce positive habits, strengthening your commitment to productivity. Action Step for the Week: Reflect on a time when your toddler brain kept you from accomplishing something. Identify strategies (planning ahead, starting small, or rewarding yourself) to help your adult brain win next time. Key Takeaways: Your brain isn’t broken—it’s working exactly as it was designed. By understanding your brain’s natural tendencies, you can work with it to overcome procrastination and distractions. Building trust in yourself is the foundation of effective time management. Resources Mentioned: Use a notebook or voice memo app to document how your toddler brain has impacted you and brainstorm ways to let your adult brain lead. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:Enjoying the podcast? Leave a review and share how understanding your brain has helped you master productivity. Sneak Peek into the Next Episode:In the next episode, Kelly shares her favorite strategy for clearing mental clutter: the Brain Dump Method. Plus, she’ll teach you how to use AI to make this process even more powerful and fun. Don’t miss it—subscribe now!

Show Notes for Episode: Why Time Management Is the Ultimate Life Hack Episode Summary:In this episode of The Productivity Genius Podcast, Kelly Fifield explores why time management matters and how it’s more than just a practical skill—it’s a transformational tool for reclaiming your life. Discover why managing your time is really about managing your mind and how choosing intentionality over busyness can bring you closer to the life you’re truly meant to live. If you’ve ever felt stuck in a cycle of overwhelm, this episode is the mindset reset you need. What You’ll Learn in This Episode: The Real Purpose of Time Management: Time management is not about doing more; it’s about making space for what truly matters. Learn how intentional time management aligns with your purpose and boldest self. The Cost of Not Managing Time: Understand how endless busyness and distractions impact your mental and emotional health. Discover how procrastination robs you of the happiness and progress you deserve. Your Power to Redesign Your Time: Shift your mindset from scarcity to abundance by recognizing your ability to choose how you spend your time. See time as a resource for creating a life filled with purpose, joy, and connection. Action Step to Start Today: Take two minutes to list areas of your life that would improve with more time, attention, and focus. Reflect on how mastering time management can add value to those areas and document your thoughts for future motivation. Key Takeaways: Time management is really mind management—it starts with intention, not tactics. Your time is finite, but how you use it can create infinite possibilities for growth and fulfillment. You have the power to reclaim your time and align it with the life you are meant to live. Resources Mentioned: Grab a notebook or use your phone to complete the 2-minute exercise and reflect on the areas of life that matter most to you. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:If you found this episode inspiring, leave a review and share how intentional time management has impacted your life. Sneak Peek into Next Week’s Episode:In the next episode, Kelly will dive into how your brain impacts productivity. You’ll discover why past struggles with time management make perfect sense and how simple mindset shifts can lead to dramatic improvements. Don’t miss it!

  Show Notes for Episode: Momentum Starts Here – The Series That Will Transform Your Time Episode Summary:Welcome to 2025! In this exciting episode of The Productivity Genius Podcast, host Kelly Fifield kicks off The Momentum Series: Simple Steps to Master Time. If managing your time feels like juggling fire on a unicycle, this series is here to simplify and transform your approach. Kelly shares how this series will help you spend less time feeling overwhelmed and more time doing what truly matters, all through practical steps, mindset shifts, and a touch of AI magic. What You’ll Learn in This Episode: The Purpose of the Momentum Series: Break time management into simple, actionable steps. Learn tools, techniques, and mindset shifts that make time management easier and more effective. Why Now is the Time to Master Productivity: Overcome feelings of overwhelm and scarcity around time. Reimagine time as a malleable resource you can master with the right strategies and mindset. The Role of AI in Productivity: Discover free, accessible AI tools that simplify planning, tracking, and productivity without the complexity or cost. Your First Action Step: Spend 2 minutes answering these transformative questions: How would your life change if you had all the time you needed for what truly matters? What’s the most challenging or painful part of your current time situation? Key Takeaways: Time management is more about how you think than how hard you work. This series focuses on practical, brain-based solutions, not fluff or overcomplicated strategies. With the right mindset, tools, and support, you can create a life where you feel in control of your time every single day. Resources Mentioned: Grab a notebook, sticky note, or your phone’s voice memo app to complete the 2-minute exercise shared in the episode. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:Enjoying the podcast? Share your thoughts, and leave a review to help others discover how to master time and productivity. Sneak Peek into the Next Episode:Coming up, Kelly explores foundational concepts like why time management truly matters and how understanding your brain's approach to productivity can be a game-changer. Plus, get ready to learn practical tools and ways to overcome procrastination and resistance. Don’t miss it!  

  Productivity Genius Podcast Episode 37: Your 12-Week Year: Plan Big, Achieve Bigger Overview In this episode of the Productivity Genius Podcast, host Kelly Fifield introduces you to the transformative concept of the 12-Week Year, based on the book by Brian Moran. Imagine accomplishing a year’s worth of goals in just 12 weeks! Kelly explains the key principles behind this method, shares why it’s a game-changer for productivity, and introduces a custom GPT tool she created to help you implement your own 12-week plan. Whether you're feeling stuck in annual goal planning or ready to supercharge your progress, this episode provides the insights and tools you need to turn big plans into actionable steps. Key Takeaways This episode is packed with actionable insights, including: The advantages of switching from annual to 12-week goal planning to maintain focus and urgency. Why perfection isn’t the goal—experimentation and creativity are key to success in shorter timeframes. How a custom GPT can serve as your personal AI productivity coach to streamline your planning process. Whether you're overwhelmed by long-term planning or looking for a fresh way to accomplish more in less time, this episode will give you the strategies to make it happen. Actionable Insights for Your Day Put today’s strategies into practice with these quick steps: Choose one big goal to focus on for the next 12 weeks and break it into smaller, actionable steps. Use the custom GPT linked below to create a detailed 12-week plan tailored to your goal. Memorable Quotes Kelly’s insights distilled: “When you think creatively and focus on what truly matters, you can achieve more in 12 weeks than most do in a year.” “The key to success in a 12-week year is experimenting, adapting, and staying laser-focused on your top priorities.” Additional Resources from Kelly Want more support implementing today’s strategies? Check out these resources: Custom GPT Tool: Create your personalized 12-week plan with the 12-Week Year Planning GPT. Access it here. Video Walkthrough: Watch Kelly’s step-by-step instructions on using the Custom GPT. View the video here. Books Mentioned: The 12-Week Year by Brian Moran Get the book. 10X Is Easier Than 2X by Dan Sullivan and Dr. Benjamin Hardy Get the book. Free Resource: Download the AI Quick Start for Coaches Mini-Course to save hours each week by leveraging AI tools like ChatGPT. Get access here. Website: Productivity Genius Coaching Instagram: @productivitygeniuscoach Share the Podcast If you found this episode helpful, share it with a friend or leave a review. Your feedback helps more listeners discover the show and benefit from these strategies! Listen and Subscribe Never miss an episode! Subscribe on Apple Podcasts or Spotify. Let’s keep building momentum together.  

  Productivity Genius Podcast Episode 36: How Perfectionism Slows You Down—and How to Stop It Overview In this episode of the Productivity Genius Podcast, host Kelly Fifield explores how perfectionism can hinder your productivity and offers actionable strategies to overcome it. Perfectionism, often celebrated as a hallmark of high achievers, can lead to delays, self-criticism, and missed opportunities. Kelly breaks down the root causes of perfectionism, its protective mechanisms, and how embracing imperfection can liberate you to work faster and with greater ease. Key Takeaways This episode is packed with actionable insights, including: Understanding the three levels of perfectionist awareness and how they impact your mindset. Recognizing that perfectionism is rooted in self-judgment, not just fear of external criticism. Practical methods to stop perfectionism from holding you back and start embracing progress over perfection. Whether you’re struggling to put your work into the world or finding yourself stuck in endless revisions, this episode will give you tools to move forward with confidence and compassion. Actionable Insights for Your Day Put today’s strategies into practice with these quick steps: Notice and challenge self-critical thoughts when you make a mistake. Practice replacing them with compassionate responses. Experiment with producing “B-minus work” to reduce over-editing and accelerate progress. Memorable Quotes Kelly’s insights distilled: “Perfectionism isn’t protecting you from others’ criticism—it’s shielding you from your own self-judgment.” “You are always doing the best you can with the thinking you have available at the time.” Additional Resources from Kelly Want more support implementing today’s strategies? Check out these resources: Free Resource: Download the AI Quick Start for Coaches Mini-Course to save hours each week and streamline your business with AI tools like ChatGPT. This free mini-course includes three video lessons to help you create months of content in minutes. Get access here. Website: Productivity Genius Coaching Instagram: @productivitygeniuscoach Share the Podcast If you found this episode helpful, share it with a friend or leave a review. Your feedback helps more listeners discover the show and benefit from these strategies! Listen and Subscribe Never miss an episode! Subscribe on Apple Podcasts or Spotify. Let’s keep building momentum together.    

AI Note-Taking: The Secret to Saving Time in Meetings Episode Summary:In this episode of The Productivity Genius Podcast, Kelly Fifield unveils the secret to saving time and creating more value in your meetings with AI-powered note-taking tools. From live transcription to automated summaries and follow-up emails, Kelly shares her favorite tools and strategies for turning meeting notes into actionable outcomes. Whether you're a coach, entrepreneur, or anyone juggling multiple meetings, this episode will revolutionize the way you approach meeting productivity. What You’ll Learn in This Episode: Why AI Note-Taking Saves Time: Kelly explains how AI tools like Fathom and Otter AI can streamline your meetings by generating summaries, action items, and transcripts. Top Tools for Online and In-Person Meetings: Fathom: Free and premium features for creating summaries and hyperlinked transcripts to quickly revisit discussion points. Otter AI: Live transcription with interactive highlights for better focus and recall. Apple Notes: Built-in iPhone transcription for on-the-go note-taking. Notability: Combine audio recordings with handwritten notes on iPad for a unique, interactive review experience. How AI Enhances Post-Meeting Tasks: Learn to use Kelly’s free custom ChatGPT prompt to generate client follow-up emails, action items, and summaries from meeting transcripts. Explore how to quickly share meeting summaries and recordings with team members or clients who couldn’t attend. Bonus Insights: Discover how Zoom’s AI companion can summarize discussions or answer questions mid-meeting to keep you on track. Key Takeaways: AI note-takers aren’t just about transcription; they help you focus on the meeting while reducing the post-meeting workload. With the right tools and prompts, you can create value-packed outputs like follow-ups, summaries, and actionable plans in minutes. Whether you’re online or in-person, there’s an AI tool that fits your workflow to save time and boost productivity. Resources Mentioned: Fathom AI Note-Taker – Get 3 Free Months of Premium (3 months of premium free) Otter AI – Try Premium for Free (get one month of Pro Lite for 1 month) Custom ChatGPT Prompt for Coaches – Automate follow-up tasks with a simple, editable Google Doc. Notability: Interactive note-taking for iPad users. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: kelly@productivitygeniuscoaching.com Rate & Review:If you found this episode helpful, leave a review and share any takeaways. Thank you! Sneak Peek into Next Week’s Episode:Next week, Kelly dives into the surprising truth about perfectionism.  Whether you have perfectionist tendencies or love someone who does, this episode is for you.  Don’t miss it!               

  Show Notes for Episode 34: AI – Your Secret Weapon for Superhuman Productivity Episode Summary:In this episode of The Productivity Genius Podcast, host Kelly Fifield dives into the world of AI and how it can supercharge your productivity. If you've ever dreamed of accomplishing more in a day than seems possible, this episode is for you. Learn how to leverage AI tools to streamline your work, tackle big projects, and free up mental bandwidth without the overwhelm. Kelly shares three practical ways to start incorporating AI into your business today to save time and create impactful results. What You’ll Learn in This Episode: The Power of AI for Problem-Solving: Discover a simple AI prompt that acts as your personal tech support assistant, saving hours of frustration. Access a free video tutorial to learn how to implement this tool effectively for any tech issue. AI for Content Creation: Learn how AI can help you write three months of weekly emails in one sitting by answering just two simple questions. Gain tips for generating 90 days of social media posts effortlessly in under 20 minutes. Daily Productivity Hacks with AI: Hear how Kelly supports her clients in real-time with custom AI tools and strategies to improve their efficiency. Understand the importance of adopting AI now to stay ahead in your industry. Key Takeaways: AI isn’t a magic wand but a powerful tool when paired with a clear strategy and simple systems. Start small with guided steps to avoid overwhelm and build momentum. The earlier you adopt AI, the easier it will be to integrate into your business seamlessly. Resources Mentioned: Free AI Quickstart Mini Course: This mini course provides step-by-step guidance on using AI to write emails, create social media posts, and troubleshoot tech issues. Custom AI Prompt and Video Tutorial: Click to access a Google Doc with a ready-to-use prompt and video instructions for tech problem-solving. Sneak Peek into the Next Episode:Get ready to elevate your client and sales calls with AI! In the next episode, Kelly will share her favorite AI tools and strategies to summarize meetings, extract action items, and enhance coaching sessions. Learn how to let AI handle the heavy lifting while you focus on delivering value. Follow Kelly: Website: Productivity Genius Coaching Instagram: @ProductivityGeniusCoach Rate & Review:Loved this episode? Leave a review and share how AI has impacted your business productivity.

Show Notes for "The One-Off Fallacy: Building Your Future Self" In this week's episode of the Productivity Genius Podcast, host Kelly Fifield debunks a common misconception in workplace efficiency: the one-off fallacy. Kelly argues that the tasks we often consider to be "one-offs" can actually be systematized to improve productivity and reduce workload over time. By rethinking how we categorize these tasks, we can create lasting systems that make delegation easier and free up our schedules for more important work. Key Takeaways: Understanding the One-Off Fallacy: Most tasks we consider "one-offs" aren't truly singular. By systematizing these tasks, you can significantly enhance productivity. Mindset Shift: Stop viewing tasks as one-offs. This mindset encourages short-term thinking and inefficient work habits. Categorizing Tasks: By categorizing tasks you thought were one-offs, you start to build systems that streamline your workload and help identify delegation opportunities. Creating Systems: Systems allow for tasks to be quickly assigned and managed, whether by you or a team member, which in turn saves time and resources. Episode Highlights: Introduction to the One-Off Fallacy Kelly introduces the concept of the one-off fallacy, explaining how this mindset can hinder productivity and time management. Rethinking 'One-Offs' Explore why we should never consider tasks as one-offs and how systematizing such tasks can lead to greater efficiency. Practical Steps to Categorize Tasks Kelly discusses how to rethink and categorize tasks that seem unique to better manage them and prepare for similar future tasks. Benefits of Systematizing Tasks Systematizing tasks helps in delegating them more efficiently, thus clearing up your schedule for other strategic work. Debunking Myths Addressing common myths and misconceptions about one-off tasks that many believe are too unique or rare to systematize. Looking Forward Kelly encourages listeners to apply this new way of thinking to their daily routines and witness the transformation in their productivity. Actionable Advice: Next time you encounter a task you think of as a one-off, challenge yourself to categorize it. What type of task is it really? Could it be replicated or systematized if it happens again? Implementing this small change in perception can lead to big gains in efficiency. Conclusion: Kelly wraps up by reminding us of the power of perception in productivity. By refusing to see tasks as one-offs, we prepare ourselves to handle future challenges more efficiently, setting the stage for a more organized and proactive workflow. Join Us Next Week: Tune in next week as we dive deeper into productivity strategies that help you become the best version of yourself. Don’t forget to subscribe and never miss an episode! Connect With Us: Follow us on Instagram @productivitygeniuscoach for more tips and behind-the-scenes content. Remember, there's no such thing as a one-off task, only opportunities to fine-tune your efficiency and prepare for the future. Start building your systems today and watch how quickly your productivity transforms. Have an amazing week!

In this week's episode of the Productivity Genius Podcast, Kelly Fifield suggests a transformative approach that utilizes every pre-scheduled block of time to inch you closer to your most productive and efficient self.  Highlights of This Episode: Foundation of Belief: Discover why believing in your future success in time management and productivity isn't just optimistic thinking but a crucial foundation for growth. Kelly shares insights into recognizing your potential through your current actions, like dedicating time to this podcast​ ​. Identity Shift Through Time Blocks: Learn how breaking down your schedule into specific time blocks, even if it’s just five minutes a day, can significantly alter your self-perception from someone who aspires to be productive to someone who actively practices productivity​ ​. Strategic Use of Time Blocks: Understand how to maximize the beginning, middle, and end of each time block to gather evidence of your progress, adapt your strategy, and reinforce your belief in your capabilities​ ​. Mindset Shifts and Practical Strategies: Kelly introduces a vital mindset shift that encourages putting new projects or goals at the forefront of your schedule. Alongside, she offers three practical strategies to carve out more time in your week for these endeavors, emphasizing the power of starting small with just five minutes a day​ ​. Overcoming Resistance: Tackle common barriers and excuses that prevent you from dedicating time to your goals, with solutions on how to overcome them​ ​. The Role of Accountability: Discover the importance of not extending time blocks to accommodate unfinished tasks, fostering a disciplined approach to scheduling and task completion​ ​. Empowerment Through Responsibility: Kelly encourages taking complete responsibility for your schedule and how you manage interruptions, offering a more empowered perspective on achieving productivity​ ​. Cultivating Consistency: Insights into how consistency, not perfection, is key to transformation, and how even sporadic efforts contribute cumulatively to your development​ ​.   Remember, your future self is grateful for the efforts you're making today. Every time block you invest in, no matter how small, is a step towards realizing your full potential. For more insightful episodes and resources on mastering productivity and time management, visit our website and join our community of like-minded individuals on this transformative journey. Follow us on Instagram @productivitygeniuscoach for daily inspiration and practical tips to keep you motivated. Thank you for joining us this week, and remember, you're capable of amazing transformations. Let’s make every time block count towards building the future you aspire to have. Have a fantastic week ahead!

Welcome to this week's episode of the Productivity Genius Podcast, where we dive into the practical steps you can take today to carve out more time for those projects and goals you've been longing to tackle but haven't found the time for. Today, we're not just talking about productivity—we're redefining it with a simple mindset shift and actionable strategies that promise to unlock extra hours in your week. Key Takeaways: Mindset Shift: Start by reimagining how you prioritize your goals and projects. Instead of waiting for "extra time" to magically appear in your schedule, commit to making your goal the first thing you address each day—even if it's just for five minutes. The Power of Five Minutes: Discover how dedicating a mere five minutes daily towards your goal can lead to significant progress over time. This commitment serves not only to advance your project but also to transform your self-perception into that of a goal achiever. Strategies to Reclaim Your Time: Embrace AI: Specifically, start incorporating ChatGPT into your daily tasks. From drafting emails to planning, ChatGPT can save you hours each week. Rethink Email and Slack: Learn to reduce the frequency of checking these platforms. The constant interruption and task switching are detrimental to your productivity. Audit Your Screen Time: A revealing exercise that can uncover hours of wasted time each week. Approach this with compassion and curiosity about how you can reallocate some of this time towards your goals. This Week's Challenge: Set a daily alarm for a five-minute "goal time" at the start of your day. Use this time to take a small step towards your goal, whether it's planning, brainstorming, or executing a task. Celebrate this commitment daily and watch as these minutes accumulate into substantial progress. Resources & Tools: ChatGPT: Your new time-saving ally. Dive into the simplicity and power of ChatGPT by downloading the app or visiting their website. Start small, and let curiosity lead you to discover its full potential. Screen Time Awareness: Use the built-in features on your phone to monitor and manage the time you spend on various apps. Look for patterns and opportunities to reclaim time for your goals.   Join the Waitlist: Excited about taking your productivity to the next level? I'm working on a special program designed to help entrepreneurs like you become masters of time management and productivity. Sign up for the waitlist now HERE. Connect With Us: Have thoughts, questions, or success stories to share? Reach out on Instagram at @productivitygeniuscoach - I'd love to hear from you! Remember, you're just five minutes away from a more productive day. Start small, think big, and let's make those goals a reality. Have an amazing week, and remember, you are capable of incredible things!

You Are Amazing: Leveraging Self-Belief for Productivity   Welcome to a transformative episode of the Productivity Genius Podcast, where your host, Kelly Fifield, dives into an unconventional, yet powerful, productivity booster that you're already equipped with: your amazing self!   Key Takeaways:   The Power of Greetings: Learn how the simple, everyday act of greeting someone can become a potent tool in building a foundation for increased productivity. Combat Self-Doubt: Discover why battling self-doubt and fostering a strong belief in your own abilities is crucial for becoming more organized and productive. Automatic Negative Thoughts (ANTs): Understand the impact of ANTs on your productivity and how to counteract them with positive affirmations. Leveraging Interactions: Find out how to use regular interactions as opportunities to affirm your belief in your capabilities, ultimately making it easier to tackle daily tasks and challenges. Choosing Your Affirmation: Kelly encourages choosing an affirmation that resonates with you. While suggesting "I'm amazing," she also invites you to find or craft one that truly speaks to your heart. Building Evidence: Embrace the multitude of reasons why you are indeed amazing – from your inherent value as a human being to the accomplishments and obstacles you've overcome in life. A Simple Task with Big Impact: Hear about how responding with "I'm amazing" to the common question, "How are you?" can reinforce positive beliefs about yourself and boost your productivity.     Join the waitlist!  Be the first to know when "Done ✅" is released! - CLICK HERE Subscribe to the podcast so you never miss an episode. I would be so grateful if you wrote a review or shared your favorite episode with a friend.

The AI Opportunity: Embracing Change to Amplify Your Future Time In this episode, we're diving into the transformative world of AI and ChatGPT. As we stand on the brink of a technological revolution, this episode is designed to shift your perspective on AI, from overwhelming to opportunistic, ensuring you're not left behind as the digital age accelerates.   Key Takeaways:   Understanding AI's Impact: AI, including tools like ChatGPT and Gemini, are not just futuristic concepts but present-day opportunities. We explore how AI is set to change the business landscape and why embracing it early can give you a competitive edge. Overcoming AI Overwhelm: Many entrepreneurs feel overwhelmed by the sheer possibilities AI presents. We discuss strategies to simplify AI integration into your business, making it less daunting and more accessible. Emotional Barriers to AI Adoption: It's normal to feel anxious, overwhelmed, or even scared about integrating AI into your life and business. This episode helps you identify and overcome these emotional barriers, paving the way for a more receptive approach to technological advancements. Shifting Your AI Mindset: Discover how to view AI as a new, yet essential, tool that's accessible to everyone. By changing how we think about AI, we can control our emotions and, subsequently, our actions towards leveraging AI for our benefit. Learning from AI Early Adopters: We highlight the importance of choosing one or two mentors who are ahead in the AI journey. By following their lead, you can bypass the trial-and-error phase, adopting proven AI strategies that work. Rick Mulready - A Trusted AI Mentor: I share my personal strategy for staying updated on AI developments by following Rick Mulready. His insights into using AI for small businesses are invaluable, and by subscribing to his content, you too can stay on the cutting edge. [See links below] AI Implementation Plan: Learn how dedicating just a small portion of your week to understanding and testing AI tools can significantly enhance your business operations and personal productivity.   As we venture into the AI era, it's crucial to examine our subconscious thoughts and attitudes towards these technologies. By embracing AI with an open mind and strategic approach, we can unlock incredible efficiencies and opportunities, ensuring our businesses not only survive but thrive in the future. Tune in, and let's embark on this journey together.   Links/Resources: Rick Mulready’s YouTube Channel Join Rick Mulready’s Email List to Get His Weekly Newsletter    Follow me on Instagram @productivitygeniuscoach   Be the first to know! CLICK HERE to join the waitlist to see what I have in store for you! Thank you for joining us on the Productivity Genius Podcast. Remember, the future belongs to those who prepare for it today. Have an amazing week, and let's make AI work for us!  

The Action Gap: Bridging Your Efforts to Your Ambitions In this episode of the Productivity Genius Podcast, host Kelly Fifield tackles the all-too-common issue of the action gap: the space between our ambitions and the efforts we actually make towards achieving our goals. Kelly delves into why so many of us struggle to invest the hours we aspire to towards our big goals, providing a clear, actionable path forward for listeners. Key Takeaways: Understanding the Action Gap: Kelly begins by highlighting the discrepancy between the hours we intend to dedicate to our goals and the reality of our efforts, emphasizing the importance of identifying this gap to make effective changes. The Power of Certainty in Goal Achievement: Discover how the certainty of achieving a goal dramatically influences the amount of effort we're willing to commit. Kelly's exercise with a crystal ball scenario reveals our potential to commit more time to our goals if success is guaranteed.- **Actual vs. Ideal Time Investment:** Through an engaging exercise, listeners are encouraged to confront the reality of their current efforts versus their ideal investment towards achieving their goals, shedding light on why progress may be stalling. Strategies for Realignment: Kelly offers practical advice on realigning our daily actions with our ultimate objectives. By focusing on creating a tangible, daily commitment to our goals, we can start to bridge the action gap. Daily Commitment to Goals: Emphasizing the importance of daily action, no matter how small, Kelly suggests starting with as little as ten minutes a day dedicated solely to our goals to build momentum and foster belief in our ability to achieve them.   Why Listen: If you find yourself frustrated by the slow pace of progress towards your goals or confused about where your time goes each week, this episode is a must-listen. We'll not only diagnose the common issues holding us back but also discuss a straightforward, implementable solution to start closing the action gap today. Whether you're a budding entrepreneur, a creative, or anyone with a personal or professional goal that seems just out of reach, "The Action Gap: Bridging Your Efforts to Your Ambitions" offers the insights and motivation you need to take meaningful action every day.  

In this episode we challenge the conventional approach to productivity and introduce a more effective strategy for achieving results. Discover why the common practice of "working on things" can actually slow your progress and how focusing on specific outcomes can enhance your efficiency and effectiveness in both your professional and personal life. What You'll Learn: The Inefficiency of Ambiguity: Understand why vague tasks like "work on business" or "work on lead magnet" are less likely to be completed and can leave you feeling unsatisfied with your progress. Clarity Leads to Action: Learn how specifying the desired outcome for each time block on your calendar can remove confusion, increase focus, and make starting easier. The Power of Specificity: Kelly shares insights on how to break down larger projects into specific, actionable results to be achieved within allocated time frames, thereby avoiding the paralysis that comes with ambiguity. Real Examples from Kelly's Planner: Gain practical insights from Kelly's own planning process, including how she transitions from planning to executing her lead magnet with clear, result-oriented tasks. Boosting Productivity Through Precision: Discover how this simple shift in planning can lead to significant improvements in weekly accomplishments and overall project completion. Upcoming Episode Teaser: Get a sneak peek into the next episode, where Kelly will delve into the fascinating world of neuroplasticity and its implications for enhancing productivity. Key Quotes: "Deciding what results you want to create in that time is a game-changer." "This one simple change will make dramatic improvements in how much you are completing in any given week." Call to Action: As you plan your week, challenge yourself to replace vague tasks with specific outcomes. Share your experience with this approach on social media and tag us @productivitygeniuscoach.. We'd love to hear how this shift impacts your productivity! Connect with Us: Got questions or want to share your productivity breakthroughs? Reach out on Instagram @productivitygeniuscoach or email hello@productivitygeniuspodcast.com. Join us next week for an insightful discussion on leveraging neuroplasticity for peak productivity.

"Precious Time" May Be Slowing You Down   Host: Kelly Fifield   Episode Summary:     In this thought-provoking episode of the Productivity Genius Podcast, Kelly Fifield dives into the often-overlooked aspect of productivity: our perception of time. Uncover how seemingly positive thoughts about time can actually hinder our productivity and learn strategies to reframe these beliefs for better outcomes.   Key Highlights:   The Role of Our Brain in Productivity: Kelly emphasizes that the primary factor in achieving tasks isn't the amount of time available, but rather how we think about that time. Unhelpful Messages About Time: Explore common phrases and beliefs about time, such as "time is precious" or "make every second count," and how they might create negative feelings like anxiety or pressure. The Importance of Emotions in Productivity: Discover how the feelings generated by our thoughts about time fuel our actions. Kelly guides listeners to introspectively analyze how certain time-related thoughts affect their emotions and, consequently, their productivity. Deconstructing 'Poisonous' Thoughts: Kelly shares personal examples of thoughts that seem positive but actually lead to less productive outcomes, highlighting the importance of being wary of such beliefs. Alternative Ways to Think About Time: Learn how to shift your mindset from a time-focused approach to one that values experiences, decisions, and action, thereby reducing anxiety and increasing productivity.   Contact Information: - Instagram: @ProductivityGeniusCoach - Email: hello@productivitygeniuscoaching.com   Additional Resources: Episode 19: Empowering Your Decision-Making Skills for Success

Kelly Fifield shares an approach to productivity inspired by Ernest Hemingway's work method, known as the "Hemingway Bridge." Discover how adopting this strategy can enhance your ability to follow through on your schedule, even when motivation wanes. Key Highlights: Introduction to the Hemingway Bridge: Kelly explains the concept of the Hemingway Bridge and its origins from Ernest Hemingway's writing process. This technique involves ending work sessions with a clear plan for what comes next, facilitating easier transitions and continued productivity. Normalizing Scheduling Challenges: Kelly emphasizes that feeling reluctant to tackle scheduled tasks is a common experience, even with a well-planned calendar. This segment reassures listeners that struggling with follow-through is a universal human trait, not a personal failure. Implementing the Hemingway Bridge in Daily Planning: Learn how to apply the Hemingway Bridge to your daily work sessions. By dedicating the last minute of any task to planning the next steps, you set yourself up for success in future work sessions. Strategies for When Interruptions Occur: Kelly offers solutions for moments when you're unable to apply the Hemingway Bridge due to sudden interruptions, suggesting end-of-day reviews to ensure no task is left without a plan. Addressing "Poisonous" Time Thoughts: The episode concludes with a teaser for the next topic, tackling common yet counterproductive beliefs about time management. Kelly hints at exploring how these beliefs might be subtly sabotaging our productivity efforts.   Contact Information: Instagram: @ProductivityGeniusCoach Email: hello@productivitygeniuscoaching.com Website: productivitygeniuscoaching.com Additional Resources: Building a Second Brain by Tiago Forte, for readers interested in exploring the concept further. Sunsama scheduling and productivity app - get 30 days free.  No credit card required.

Three Tools for Peak Productivity Host: Kelly Fifield Episode Summary:In this episode, Kelly Fifield shares her favorite tools for task management and organizing to-dos. She emphasizes the effectiveness of using three separate tools for capturing, organizing, and scheduling tasks. Key Points Discussed: Introduction to Productivity Tools: Kelly discusses the importance of selecting the right tools for managing tasks and introduces the concept of using three separate tools for optimal organization. Tool 1 - Capturing Ideas: Kelly recommends using a dedicated app on your phone for capturing tasks and ideas as they come. She suggests free apps like Things, To-doist, or Google Tasks. Tool 2 - Organizing To-Dos: This segment focuses on organizing tasks, with options ranging from digital platforms to physical notebooks or Post-its. Kelly shares her personal system using the Good Notes app. Tool 3 - Scheduling Tasks: The final tool involves planning out tasks. Kelly discusses her transition from Google Calendar to Sunsama for scheduling and explains the benefits of each. Personal Experience and Tips: Throughout the episode, Kelly shares her personal journey with these tools, offering insights and tips for maximizing their effectiveness.   Tools/Resources Mentioned:   Frixion Erasable Pens Things To-doist Google Tasks Goodnotes Sunsama   Contact Information: Instagram: @ProductivityGeniusCoach Email: hello@productivitygeniuscoaching.com