AI Note-Taking: The Secret to Saving Time in Meetings

Episode Summary:
In this episode of The Productivity Genius Podcast, Kelly Fifield unveils the secret to saving time and creating more value in your meetings with AI-powered note-taking tools. From live transcription to automated summaries and follow-up emails, Kelly shares her favorite tools and strategies for turning meeting notes into actionable outcomes. Whether you're a coach, entrepreneur, or anyone juggling multiple meetings, this episode will revolutionize the way you approach meeting productivity.

What You’ll Learn in This Episode:

1. 
   

   Why AI Note-Taking Saves Time:

   
   
   
   
   • Kelly explains how AI tools like Fathom and Otter AI can streamline your meetings by generating summaries, action items, and transcripts.
   
   
   
   


2. 
   

   Top Tools for Online and In-Person Meetings:

   
   
   
   
   • Fathom: Free and premium features for creating summaries and hyperlinked transcripts to quickly revisit discussion points.
   
   
   • Otter AI: Live transcription with interactive highlights for better focus and recall.
   
   
   • Apple Notes: Built-in iPhone transcription for on-the-go note-taking.
   
   
   • Notability: Combine audio recordings with handwritten notes on iPad for a unique, interactive review experience.
   
   
   
   


3. 
   

   How AI Enhances Post-Meeting Tasks:

   
   
   
   
   • Learn to use Kelly’s free custom ChatGPT prompt to generate client follow-up emails, action items, and summaries from meeting transcripts.
   
   
   • Explore how to quickly share meeting summaries and recordings with team members or clients who couldn’t attend.
   
   
   
   


4. 
   

   Bonus Insights:

   
   
   
   
   • Discover how Zoom’s AI companion can summarize discussions or answer questions mid-meeting to keep you on track.
   
   
   
   

Key Takeaways:

• AI note-takers aren’t just about transcription; they help you focus on the meeting while reducing the post-meeting workload.


• With the right tools and prompts, you can create value-packed outputs like follow-ups, summaries, and actionable plans in minutes.


• Whether you’re online or in-person, there’s an AI tool that fits your workflow to save time and boost productivity.

Resources Mentioned:

• Fathom AI Note-Taker – Get 3 Free Months of Premium (3 months of premium free)


• Otter AI – Try Premium for Free (get one month of Pro Lite for 1 month)


• Custom ChatGPT Prompt for Coaches – Automate follow-up tasks with a simple, editable Google Doc.


• Notability: Interactive note-taking for iPad users.

Connect with Kelly:

• Instagram: @ProductivityGeniusCoach


• Email: kelly@productivitygeniuscoaching.com

Rate & Review:
If you found this episode helpful, leave a review and share any takeaways. Thank you!

Sneak Peek into Next Week’s Episode:
Next week, Kelly dives into the surprising truth about perfectionism.  Whether you have perfectionist tendencies or love someone who does, this episode is for you.  Don’t miss it!