In this episode of the Hybrid Ministry Show, we’re unpacking a proven event evaluation strategy for youth ministry that will help you actually improve your events instead of just surviving them. Learn how to run a productive post-event debrief using a 3-question framework that works for digital and in-person debrief meetings alike. Plus, get access to a sample evaluation form, hear a big announcement, and upgrade your fall youth ministry strategy with intentional feedback tools.

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🕰️TIMECODES

00:00 Post Event Debriefs

00:25 Your Complete Fall Strategy Session

01:33 Proven Debrief Strategy

04:02 This Strategy was GENIUS!!

07:22 Your Fall Social Media Strategy is HERE!

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TRANSCRIPT

00:00:00 :00 - 00:00:06 :12

Nick Clason | Hybrid Ministry

Post-event debriefs can feel like a roast session if we're not careful. That's why I recommend this

00:00:06 :12 - 00:00:19 :29

Nick Clason | Hybrid Ministry

proven three part strategy for evaluating and making sure that your events not only get the proper evaluation that they deserve, but are even better on into the future

00:00:19 :29 - 00:00:26 :00

Nick Clason | Hybrid Ministry

for your next year's event. Welcome, my friends, to the Hybrid Minister show.

00:00:26 :00 - 00:00:29 :06

Nick Clason | Hybrid Ministry

Well, hey everybody, welcome to the Hybrid Minister Show.

00:00:29 :07 - 00:00:57 :10

Nick Clason | Hybrid Ministry

I am your host, Nicolas. And in this episode, episode 163. If you want to head to the show notes with transcripts. Hybrid Ministry dot xyzzy slash 163. That would be incredible. And a subscribe while you there would also just do us wonders. But if you have been following along here on YouTube, we are in a playlist for your complete fall like strategy guide and strategy session for, not only your upcoming fall outreach event.

00:00:57 :12 - 00:01:22 :29

Nick Clason | Hybrid Ministry

How we run outreach events. And it's all kind of been centered around like some principles for like, fall outreach and fall launches. But if you're looking for one, and one of my favorite kind of strategies is a, month long, ongoing, like, bracket style event, and I'm giving one away or I'm giving away an event guide, to one of my products over on download this ministry called the World's Greatest Donut Bracket Event.

00:01:23 :01 - 00:01:42 :05

Nick Clason | Hybrid Ministry

We've been walking through what those nights look like, how to include and incorporate free time, how to welcome your new guests. But now that all the dust has settled, now that all of the donut madness is over, you're ready to evaluate your event. So whether you're evaluating this particular event or just any of your fall events, this is my proven three part strategy and framework.

00:01:42 :05 - 00:02:06 :12

Nick Clason | Hybrid Ministry

And I mean, I'm just going to be honest, like you've maybe heard this before. It's not unique or original to me. I've I've used it in a couple of last churches that I've worked in. But there's a few kind of like tweaks and adaptations to it. And so you might have heard this, but the first, you know, the first question worth asking in an event evaluation debrief is what went right, like, let's celebrate the wins straight out of the gate.

00:02:06 :12 - 00:02:26 :05

Nick Clason | Hybrid Ministry

Like, what were the wins? What were the good things? And kind of go that route. The next question that I like to do and, you know, one of the church that I worked at, we call these questions the for hopefuls, but I like to combine these next two. And so that's why it's only three, three questions because I think these two, are cousins of one another.

00:02:26 :05 - 00:02:46 :15

Nick Clason | Hybrid Ministry

Right. And so, I like this one of, like the broken what was broken slash confusing. So, broken and confusing can kind of get, like I said, close to one another when you're kind of passing them out, you're like, oh, is this one broken? I'm not sure if that thing, that QR code was broken or if it was just confusing.

00:02:46 :15 - 00:03:04 :09

Nick Clason | Hybrid Ministry

Right. And and maybe the Q QR code was actually broken, or maybe students just don't know what they're doing, and it made it confusing. And that's kind of how I found that question to kind of land. And so just sticking those two together really like will help you in this question right here. Here's the thing I want to encourage you, don't make this personal.

00:03:04 :09 - 00:03:35 :01

Nick Clason | Hybrid Ministry

Don't take these things personal, but really like lean into these right here because this is how and this is where, and this is when and how and why you can make this event even better next year when you pull this thing together. Right. Like, this event becomes so much better when you take care of the broken and the confusing parts and you can really turn around, you can optimize, your next event or your next year's event or, some elements of this event that you're going to bring to, like the next Wednesday night, whatever the case might be like, but this is your chance to optimize it.

00:03:35 :01 - 00:03:53 :11

Nick Clason | Hybrid Ministry

Perfect. It really kind of like hone it in. And then finally, this last question, what was missing? And so it could be like, you know, while we were in the middle of the event, I thought it would have been great if we had this. We didn't think of it ahead of time. But let's next year, let's let's kind of plan to make this happen now a couple different ways that you can handle debriefs.

00:03:53 :11 - 00:04:11 :00

Nick Clason | Hybrid Ministry

And I think probably the most common is just like an in person. Right. Like you get together, you talk about it with your team and you, you know, take notes and you go off to the next one. And for major events like big events like this ones you spend maybe a lot of budget money on, I would recommend do