Ever wondered what’s inside a great youth ministry volunteer room? In this episode, Nick walks through his own space—showing you everything from the snack and coffee setup to the leader resource area, check-in station, and supply closet. You’ll leave with practical ideas (and links!) to create a welcoming, well-equipped hub that keeps your leaders fueled, prepped, and connected every week.

FREE SMALL GROUP CONNECTION DOWNLOAD

https://www.patreon.com/posts/30-small-group-141961735?utm_medium=clipboard_copy&utm_source=copyLink&utm_campaign=postshare_creator&utm_content=join_link

🍂 FALL SOCIAL MEDIA PACK

https://www.patreon.com/posts/fall-seasonal-137477671?utm_medium=clipboard_copy&utm_source=copyLink&utm_campaign=postshare_creator&utm_content=join_link

🦸 HYBRID HEROES GET THE PACK FOR FREE!

https://www.patreon.com/hybridministry

SHOW NOTES

Shownotes & Transcripts

https://www.hybridministry.xyz/176

ITEMS FOUND IN LEADER ROOM

//Leader Resource Area

Decks of Cards

https://walmrt.us/4hs9d0u

Foam Dice

https://walmrt.us/4ot5h1M

Playdough

https://walmrt.us/3Jc5LdJ

Ice Breaker Cards

https://walmrt.us/47DJz5n

Find & Seek Scavenger Hunt

https://walmrt.us/47GrZ0I

//Other Items

Mini Fridge

https://walmrt.us/3JmGai3

Keurig

https://walmrt.us/4hKuByh

Microwave

https://walmrt.us/3JmG223

Personal Sized Whiteboards

https://walmrt.us/475rDk6

Markers

https://walmrt.us/47Gs84g

First Aid Kit

https://walmrt.us/4oDM25D

Ultimate Guest Box Template

https://www.patreon.com/hybridministry/shop/ultimate-first-time-guest-box-579557?source=storefront

Volunteer Onboarding Process Explained

https://youtu.be/s8HNzfZoiX0?si=A322a3wihRACq8ZM

👉 STAY CONNECTED WITH NICK

YouTube: https://www.youtube.com/@clasonnick

Instagram: https://www.instagram.com/hybridministry/

TikTok: https://www.tiktok.com/@clasonnick

Facebook: https://www.facebook.com/HybridMinistry

Website: https://www.hybridministry.xyz

--------------

🎉 FREE STUFF 🎉

We have all kinds of FREE Things that you can use in your context!

The best way to pay us back is a review or a YouTube Subscribe!

https://www.linktr.ee/clasonnick

--------------

🛠️TOOLS I USE THAT CAN HELP YOU!

Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products

//VIDIQ

https://vidiq.com/hybrid

//BEST DYM RESOURCES

https://www.hybridministry.xyz/articles/dym

//OPUS.PRO FOR AI SHORTS & REELS

https://www.opus.pro/?via=a5d361

//YOUTUBE STARTER KIT FOR UNDER $100

https://www.hybridministry.xyz/articles/youtubestarterkit

--------------

🕰️TIMECODES

00:00 Show me your volunteer rooms question!

00:23 Snacks & Coffee Area

01:01 Office Supply Area

01:34 Fall Social Pack

02:48 Supply Closet

04:14 Leader Check-in Area

05:42 Leader Group Resource Tools

--------------

TRANSCRIPT

00:00:00 :00 - 00:00:22 :07

Nick Clason | Hybrid Ministry

In this episode, we are going to show you my church's youth ministry volunteer room as we're answering this question. Show me your volunteer rooms. We are looking to make a new volunteer headquarters and are looking for inspiration. We're talking snacks, decorations, and things leaders love. So let's go on a little field trip and I'm going to show you my church's leader workroom.

00:00:22 :14 - 00:00:50 :03

Nick Clason | Hybrid Ministry

Let's go. So this right here, just some basic, you know, and, like, common snacks, a leader fridge, which is also a spot where a lot of our people, store leftovers and food and then, of course, gotta have coffee. So this whole section here is filled with different, like, K-Cups, which I personally hate. Which is why I have pour over in my office in the next room over.

00:00:50 :03 - 00:01:09 :23

Nick Clason | Hybrid Ministry

But, this is something for our leaders, you know, Wednesday nights, Sunday morning, they come on in here, they grab a cup of coffee, they make it happen. This are here was actually paid for about one of our students, so that's pretty cool. Here's a printer. And this is where most of our, basic easy printer, printing needs can be done here.

00:01:09 :23 - 00:01:34 :11

Nick Clason | Hybrid Ministry

There is a bigger one, in another part of the office, but we just use this one as much as we can, a microwave in case we need it. And then just some very basic, paper supplies and cards and, cutters and stapler. Hole punch, in fact, that the cutters are here. This right here is where we keep, radio for, our security and safety team when they need it, when they're looking for it.

00:01:34 :12 - 00:01:51 :16

Nick Clason | Hybrid Ministry

Hey. Quick break. Let me ask you a question. Are you still waking up every day? Is youth pastor scrambling to figure out what you need to post on your social media? Blurry dodgeball. Pick a video that your leader sent you that's a little bit pixelated, because iPhone still hasn't updated fully to RCS yet. You see, you don't need that kind of stress this fall.

00:01:51 :16 - 00:02:14 :25

Nick Clason | Hybrid Ministry

That's why I created this, the fall seasonal social media pack for youth pastors. It is three months worth of done for you content done for you, paired with some customization so that you and your leaders and your students are the faces and the personalities on your student ministry Instagram, TikTok, and YouTube shorts feed. So here's the thing. You can grab my pack right now over on Patreon.

00:02:14 :28 - 00:02:35 :07

Nick Clason | Hybrid Ministry

And did you know that monthly hybrid. Here are Patreon members who only pay $4 per month and get a bonus podcast. They get this pack completely for free, so if you do the math for three months worth of social media content, it's only $12 where the pack is 1799. Either way, it is a steal for you and it will take away the stress of posting.

00:02:35 :09 - 00:03:00 :14

Nick Clason | Hybrid Ministry

And you can grab that pack right now and start becoming a master at social media and hybrid ministry. In your youth ministry context, rooting for you as you are crushing it this fall in your student ministry, right here is meant to sort of be our like, supply closet, right? So like, a leader can theoretically come in here anytime they need it and then get anything that they might be looking for.

00:03:00 :14 - 00:03:22 :14

Nick Clason | Hybrid Ministry

So of course, we got markers and then we got some branded pens. And these are here are actually one of our favorite things. Like we use these like little personalized whiteboards all the time. They're really like good for games and stuff like that. These are here are like just labels, for, for check in and for printing and then down here and we just got to order.

00:03:22 :14 - 00:03:40 :15

Nick Clason | Hybrid Ministry

So don't be like, holy crap, those people are all about snacks. But this is, we just got a big Sam's order. These are our snacks. So these are what we include. Back over here. And this is, like, just the back up stock of it. This right here. I've gone over this before. This is our leader.

00:03:40 :17 - 00:03:59 :12

Nick Clason | Hybrid Ministry

They're not a leader. This is our our newcomer welcome box. And so, this is where we store a bunch of them, and then our check in te