Episode 305: Surviving Instructor Time-Off Season

Update: 2025-09-04

Description

What We Cover In This Episode:

Why standardizing the way instructors request time off is a key strategy for a smooth season [4:08 ]
The reasons that building a reliable sub pool in advance of the season is an effective strategy to focus on [5:28 ]
Why it's essential to over-communicate schedule changes [9:14 ]
How to streamline communication and substitutions utilizing specific software [9:44 ]
The benefits you’ll see by proactively managing time off and requiring instructors to submit requests well in advance [12:13 ]
What you can do to incentivize last-minute coverage [17:47 ]
Why you should have a flexible format for classes for those times when you can't find a sub [20:50 ]
Tips for preventing instructor burnout by balancing the workload among your substitute instructors [21:15 ]

Quotes:

“I just don't want to be bogged down on a weekly basis. So who are those members that are there consistently, that are a big part of the community, and that are qualified to teach? [Nick, 5:54 ]

“I always think that's a great idea, having a pool of subs at all times, but I feel like this is something that I'm pretty sure Net Gym software will automate for you. Even if you're not using Net Gym, it's a great idea to have some sort of blocking system.” [Megan, 6:55 ]

“You might have your core people that you do rely on to cover subs, and that could be your core people in a sub pool or it could be your core lead instructors that are treating this more like a career and not just a part time gig.” [Nick, 21:26 ]

LINKS:

Episode 304: No-Show & Late Cancel Policies That Actually Work

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