In this episode of Flying Solo, we chat with Fiona Campbell – founder of Thought Penny and the VA Lead Network – about how she turned redundancy on maternity leave into a booming remote business. Fiona shares her journey from C-suite EA to virtual assistant queen, her top tips for setting up systems that scale, and how she gets a whopping 70% open rate on her emails. If you’re drowning in to-dos, struggling with delegation or unsure whether a VA is worth the investment, Fiona’s got you covered with smart, actionable advice to streamline your solo business – and reclaim your time.

Key topics

1. Building a Successful Remote and VA Business

·     Fiona’s journey from executive assistant to launching Thought Penny and
the VA Lead Network

·     The impact of niching down and leveraging online presence to quickly
gain clients

·     Addressing common client needs: supplementing skills, freeing up time,
and growing teams 

2. Essential Systems and Automation for Soloists

·     Importance of task management tools (e.g., Asana) for visibility and
organisation

·     Strategies for identifying which business tasks to automate or delegate

·     Encouragement to document workflows, even for solos, to enable growth
and efficiency

 3. Finding and Working with the Right VA

·     Process of matching business owners with suitable VAs through detailed
onboarding and education

·     Avoiding the pitfalls of hiring solely based on lowest cost or
unrealistic role expectations

·     Key advice: hire for capability and value, with clear communication and
role definition

4. Maximising Email List Engagement and Deliverability

·     Maintaining a high-quality, engaged list through ruthless pruning and
double opt-in practices

·     Creating relevant, valuable content and offering subscriber preferences
to boost open rates

·     Ensuring technical setup (SPF, DKIM, DMARC) for strong email
deliverability and reputation .

Timestamped overview

00:00 Streamlining Business with Fiona Campbell

06:12 Virtual Assistant roles & responsibilities

10:06 Letting go in business delegation

11:30 Evaluating task automation needs

15:36 Task management: Digital vs. Paper

20:39 Optimising Virtual Assistant roles

24:19 Beware cheapest Virtual Assistants

28:41 High subscriber lists hurt reputation

31:50 Optimise email engagement strategy

35:02 Optimising email preferences

38:12 "Set SPF records to avoid spam"

40:25 Outsource Tasks You Dislike

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