Episode 21 (201): Behind the Calendar: The Time Management Secret Every Leader Needs (12:32) Mind the Gap: Rest and Recovery to Stay Fresh and Fully Focused
Update: 2025-06-23
Description
Join Vistage Master Chair Tom Cuthbert in this episode of the ChairLife podcast. Tom shares his color-coding system for calendar management, transforming chaos into a streamlined tool that boosts productivity and balance. He also emphasizes the importance of rest and recovery to stay focused during intensive one-to-one sessions. Drawing on 13 years of experience, this episode equips Vistage Chairs with practical strategies to optimize their practice and enhance member impact.
Show Notes
Introduction: Tom introduces the episode, focusing on color-coding calendars for efficiency and rest for sustained focus.
Color-Coding Your Calendar: Tom explains how his system reduced work hours while increasing impact.
How to Color-Code Your Calendar: Details Google Calendar labels for health, Vistage, candidates, and more.
Benefits of Color-Coding: Outlines six benefits—clarity, balance, productivity, reduced stress, goal achievement, and focus.
Implementing Color-Coding: Steps to adopt and refine a color-coding system for your calendar.
Tom’s Tips & Tricks: Mind the Gap—Rest and Recovery: Tom shares techniques to stay fresh between one-to-ones.
Tom discusses rest strategies to maintain focus during 40 monthly 90-minute one-to-ones, inspired by “Mind the gap.”
Why Rest Matters: Presence builds trust; Eckhart Tolle emphasizes the present moment’s importance.
Managing a Busy Schedule: Breaks, three-to-ones (March, December), and a July sabbatical recharge Tom.
Rest Strategies: Walk outside, use a treadmill desk, take 15-minute rest breaks, hydrate, and snack lightly.
Intentional Techniques: Practice 4-7-8 breathing, meditate, stretch, use a balance board, and keep a distraction-free environment.
Action: Schedule 20-minute gaps, avoid email, and use tools like Headspace for recovery.
Resources
Explore these resources to support your Vistage Chair practice:
https://www.amazon.com/Getting-Things-Done-Stress-Free-Productivity/dp/0143126563
https://www.amazon.com/Tomorrow-Other-Secrets-Time-Management/dp/0340909129
https://www.amazon.com/The-New-One-Minute-Manager/dp/8195246893/
https://www.amazon.com/Habits-Highly-Effective-People-Powerful/dp/1982137274
https://www.amazon.com/Now-Habit-Overcoming-Procrastination-Guilt-Free-ebook/dp/B001QNVP7M
https://www.headspace.com
https://www.tomcuthbert.com/productivity
https://docs.google.com/document/d/1CrRqp1IqHsAyyVRB7VmpFuxCYH2R9ic5dfNQz-4PERU/edit?usp=sharing
Show Notes
Introduction: Tom introduces the episode, focusing on color-coding calendars for efficiency and rest for sustained focus.
Color-Coding Your Calendar: Tom explains how his system reduced work hours while increasing impact.
How to Color-Code Your Calendar: Details Google Calendar labels for health, Vistage, candidates, and more.
Benefits of Color-Coding: Outlines six benefits—clarity, balance, productivity, reduced stress, goal achievement, and focus.
Implementing Color-Coding: Steps to adopt and refine a color-coding system for your calendar.
Tom’s Tips & Tricks: Mind the Gap—Rest and Recovery: Tom shares techniques to stay fresh between one-to-ones.
Tom discusses rest strategies to maintain focus during 40 monthly 90-minute one-to-ones, inspired by “Mind the gap.”
Why Rest Matters: Presence builds trust; Eckhart Tolle emphasizes the present moment’s importance.
Managing a Busy Schedule: Breaks, three-to-ones (March, December), and a July sabbatical recharge Tom.
Rest Strategies: Walk outside, use a treadmill desk, take 15-minute rest breaks, hydrate, and snack lightly.
Intentional Techniques: Practice 4-7-8 breathing, meditate, stretch, use a balance board, and keep a distraction-free environment.
Action: Schedule 20-minute gaps, avoid email, and use tools like Headspace for recovery.
Resources
Explore these resources to support your Vistage Chair practice:
https://www.amazon.com/Getting-Things-Done-Stress-Free-Productivity/dp/0143126563
https://www.amazon.com/Tomorrow-Other-Secrets-Time-Management/dp/0340909129
https://www.amazon.com/The-New-One-Minute-Manager/dp/8195246893/
https://www.amazon.com/Habits-Highly-Effective-People-Powerful/dp/1982137274
https://www.amazon.com/Now-Habit-Overcoming-Procrastination-Guilt-Free-ebook/dp/B001QNVP7M
https://www.headspace.com
https://www.tomcuthbert.com/productivity
https://docs.google.com/document/d/1CrRqp1IqHsAyyVRB7VmpFuxCYH2R9ic5dfNQz-4PERU/edit?usp=sharing
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