➡️ Grab our free guide to building your event biz tech stack: flashquotes.com/software-tools

📲 Ever feel like you’re glued to your inbox, chasing quotes and losing bookings while you sleep? In this episode, we break down the exact 7 software tools we used to turn Goodhart Coffee into a 24/7 booking machine—scaling from a single cart to 57 across 6 cities.

You’ll learn:

• The tools that are non-negotiable for beginners

• Which platforms are a complete waste of money

• How to connect everything so your biz runs while you’re off the clock

Whether you’re just starting out or running a growing fleet, this episode shows you how to make tech work for you—so you can spend more time booking events and less time buried in admin.

➡️ Join our Mobile Catering Accelerator: https://www.skool.com/mobile-catering-accelerator/about

📸 Follow us on Instagram: @FlashquotesHQ

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⏱️ Timestamps

00:00 The software caterers don’t need (hot take)

01:43 Justin’s journey with tools and tinkering

03:35 Why Zapier integration is non-negotiable

06:11 Best website builders for event businesses

07:56 The #1 factor that wins you bookings: speed

08:24 Data from 50,000+ quotes on response times

10:34 Beginner follow-up tools and CRM basics

14:00 Why a pro email matters more than you think

15:29 FlashQuotes Plus and when to upgrade CRMs

16:54 Payment processing: Stripe vs Square

19:53 How Stripe Link boosts conversion & trust

21:29 Instant invoicing inside FlashQuotes

22:00 Scaling challenges: when staffing software kicks in

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🔑 Key Points

• Speed to quote = speed to revenue

• Squarespace > Wix > Shopify (for carts)

• Stripe saves you money vs Square invoicing

• Zapier makes all your tools talk together

• FlashQuotes pre-builds your workflows so you don’t drown in setup