<figure class="
sqs-block-image-figure
intrinsic
"
>




























</figure>









 





 

Hello everyone, and welcome back to Your English Update, a podcast by EZOnlineEnglish.

Have you ever needed to write an email to a client or your boss? Maybe a professor? This week, our lesson will focus on how to write an email that is both formal and polite. Ready? Let’s go!

I hope this email finds you well.

见信好。

“I hope this email finds you well,” is an expression you can use to start your email after you address the person by name. This expression is a formal way to say, “I hope that you are okay when you receive this email.” Just like Americans will begin a conversation with, “How are you,” this is similarly how this expression is functioning. It’s a way to show empathy before you even get to the point of why you are emailing them.

I am writing to see if you have time for a meeting next week.

我写信是想确认你下周是否有空参加一场会议。

If you want to set up an appointment or meeting with someone, this is a great expression to use. It sounds polite because you are showing that you are considerate of their time and schedule. It would also be a good idea to include a few times that you are available, so they can choose which meeting time works best with their schedule.

Please let me know the status of the project.

请告知我项目目前的情况。

You can use this expression when you are requesting for an update on a current project. “Please let me know,” sounds more polite than giving a direct command of “Give me the update.” If you do need to know the status urgently, you can also add the phrase, “ASAP,” or “as soon as possible,” to let the person know your email is time sensitive. 

Okay everyone, let’s take a quick break. How’s the lesson going so far? Are you feeling a little lost? If you are, be sure to read the transcript and translations over on ezonlineenglish.com. Sometimes it is easier to follow along when you are reading! That is the letter E and Z online English dot com. Okay, onto the last two expressions! 

I have attached the document for your reference.

我已附上文件供你参考。

If you need to send a document to someone, you can add this expression to sound more formal in your email. The expression means, “I am sending you the document to read.” You can use this expression either before you’ve talked about the content of the document or after you’ve talked about the content. If you do need to know their opinion, you can also use the previous expression and write, “Please let me know your thoughts.” 

Thank you in advance for your help.

提前谢谢你的帮助。

This expression can be used at the end of your email as a polite way to let the person know you are grateful for the help they will be providing. You would use this expression if someone has already agreed to help you. If you use this expression without their previous agreement, then the person may think that you are not asking for help and you’re just expecting them to drop everything and help you immediately. This could be impolite.

I hope this email finds you well.
见信好。

I am writing to see if you have time for a meeting next week.
我写信是想确认你下周是否有空参加一场会议。

Please let me know the status of the project.
请告知我项目目前的情况。

I have attached the document for your reference.
我已附上文件供你参考。

Thank you in advance for your help.
提前谢谢你的帮助。

Thank you so much for listening to another episode of Your English Update, a podcast by EZOnlineEnglish. We hope these expressions can help you feel confident for the next time you need to write an email! If you found this lesson helpful, please subscribe and rate us on Apple Podcast and Spotify. It really helps us out! We will see you next time! Goodbye!